General Manager
Secondary Market Department
e-mail : pkb@sebi.gov.in

SMD/POLICY/Cir-13/02
June 20, 2002

The Executive Directors/ Managing Directors,All Stock Exchanges
Dear Sir/Madam,

Sub: Electronic Data Information Filing And Retrieval (EDIFAR)

EDIFAR is Electronic Data Information Filing and Retrieval system. This would involve electronic filing of information in a standard format by the companies. This system will have several benefits by way of dissemination of information to various classes of market participants like investors, regulatory organisation, research institutions etc., This would also be useful to the companies and the stock exchanges.

SEBI in association with National Informatics Center (NIC) has set up an Electronic Data Information Filing And Retrieval (EDIFAR) to facilitate filing of certain documents/statements by the listed companies on line on the web site to be maintained by NIC. This system is being introduced in a phased manner and would be applicable to 200 companies, a list of which is enclosed. Initially, the following statements/information would be filed on-line.

Financial statements comprising of balance sheet, profit and loss account and full version of annual report; half yearly financial statements including cash flow statements and quarterly financial statements.

Corporate governance reports Shareholding pattern statement.Action taken against the company by any regulatory agency.

Filing of these statements/information would be in addition to the filings to be made by the companies with the stock exchange in compliance with various provisions of listing agreement.Accordingly, you are advised to amend the listing agreement by incorporating Clause 51 as mentioned below and to immediately bring it to the notice of the companies to which it is applicable:

“Clause 51 : EDIFAR FILING (1) The company agrees that it shall file the following information, statements and reports on the Electronic Data Information Filing and Retrieval (EDIFAR) website maintained by the SEBI in association with the National Informatics Centre (NIC), on-line, in such manner and format and within such time as may be specified by SEBI:

Full version of annual report including the balance sheet, profit and loss account, director’s report and auditor’s report; cash flow statements; half yearly financial statements quarterly financial statements.Corporate governance report.

Shareholding pattern statement.Statement of action taken against the company by any regulatory agency.Such other statement, information or report as may be specified by SEBI from time to time in this regard.

Provided that the requirement of this clause shall be in addition to and not in derogation from the requirements of other clauses of this listing agreement, which may require filing of any statements, reports and information in the physical or other form with the exchange.(2) The company agrees that it shall appoint a compliance officer who shall be responsible for filing the above information in the EDIFAR system. The compliance officer and the company shall ensure the correctness and authenticity of the information filed in the system and that it is in conformity with applicable laws and terms of the listing agreement.

(3) The company undertakes that while filing the information in the EDIFAR system, it shall make the following disclaimer clause:

‘The information furnished above is certified by [company’s name] to be true, fair and accurate (except in respect of errors in or omissions from documents filed electronically that result solely from electronic transmission errors beyond our control and in respect of which we take corrective action as soon as it is reasonably practicable after becoming aware of the error or the omission). SEBI, the Stock Exchanges or the NIC do not take any responsibility for the accuracy, validity, consistency and integrity of the data entered and updated by it.’ The name of the compliance officer with his designation and the company’s name shall be displayed immediately below the disclaimer clause.”

Companies would be required to file these information/statements and reports on EDIFAR with effect from July 15, 2002 and would be filed simultaneously with the information being filed with the Stock Exchanges. In case any of the Company included in the list files any of these Information/Statements and reports physically with the Stock Exchanges between July 1, 2002 and July 13, 2002, such companies should also file the same Information electronically on EDIFAR by July 15, 2002. The manner and format has been provided in the Operational Manual available on the web site.
Yours faithfully

P. K. BINDLISH
Encl: As above


Annexure

List of Companies for Initial Phase of EDIFAR project
S.No. Company Name
1
Adani Exports Ltd
2
Alfa Laval (India) Ltd
3
Apollo Hospitals Enterprise Ltd
4
Apollo Tyres Ltd
5
Aptech Ltd
6
Archies Greetings & Gifts Ltd
7
Asea Brown Boveri Ltd
8
Ashok Leyland Ltd
9
Asian Hotels Ltd
10
Asian Paints (India) Ltd
11
Associated Cement Companies Ltd
12
Aurobindo Pharma Ltd
13
Aventis CropScience India Ltd
14
Bajaj Auto Ltd
15
Ballarpur Industries Ltd
16
Balrampur Chini Mills Ltd
17
Bank of Baroda
18
Bank of India
19
BASF India Ltd
20
Bata India Ltd
21
Bharat Electronics Ltd
22
Bharat Forge Ltd
23
Bharat Heavy Electricals Ltd
24
Bharat Petroleum Corporation Ltd
25
Birla 3M Ltd
26
Bombay Dyeing and Manufacturing Company Ltd
27
BPL Ltd
28
Britannia Industries Ltd
29
BSES Ltd
30
Cadbury India Ltd
31
Cadila Healthcare Ltd
32
Carrier Aircon Ltd.
33
Castrol India Ltd
34
Century Textiles Industries Ltd
35
Chambal Fertilisers & Chemicals Ltd
36
Ciba Specialty Chemicals (India) Ltd
37
Cipla Ltd
38
CMC Ltd
39
Colgate Palmolive (India) Ltd
40
Container Corporation of India Ltd
41
Corporation Bank
42
Credit Rating Information Services of India Ltd
43
Cummins India Ltd
44
Dabur India Ltd
45
Deepak Fertilisers & Petrochemicals Corporation Ltd
46
Digital GlobalSoft Ltd
47
Dr Reddys Laboratories Ltd
48
DSQ Software Ltd
49
E Merck (India) Ltd
50
EID Parry (India) Ltd
51
EIH Ltd
52
Electrolux Kelvinator Ltd
53
Engineers India Ltd
54
Escorts Ltd
55
Essar Steel Ltd
56
Essel Packaging Ltd.
57
Exide Industries Ltd
58
Finolex Cables Ltd
59
Gas Authority of India Ltd
60
German Remedies Ltd
61
Gillette India Ltd
62
GlaxoSmithKline Pharmaceuticals Ltd
63
Global Trust Bank Ltd
64
Godfrey Phillips India Ltd
65
Godrej Industries Ltd
66
Grasim Industries Ltd
67
Great Eastern Shipping Co Ltd
68
GTL Ltd
69
Gujarat Ambuja Cements Ltd
70
Gujarat Gas Company Ltd
71
Gujarat Industries Power Company Ltd
72
Gujarat Narmada Valley Fertilizers Company Ltd
73
Gujarat State Fertilizers & Chemicals Ltd
74
HCL Infosystems Ltd
75
HCL Technologies Ltd
76
HDFC Bank Ltd
77
Henkel Spic India Ltd
78
Hero Honda Motors Ltd
79
Himachal Futuristic Communications Ltd
80
Himatsingka Seide Ltd
81
Hind Lever Chemicals Ltd
82
Hindalco Industries Ltd
83
Hindustan Inks & Resins Ltd
84
Hindustan Lever Ltd
85
Hindustan Petroleum Corporation Ltd
86
Hindustan Zinc Ltd
87
Hoechst Marrion Russel Ltd.
88
Housing Development Finance Corporation Ltd
89
Hughes Software Systems Ltd
90
ICI India Ltd
91
ICICI Bank Ltd
92
ICICI Ltd
93
IFCI Ltd
94
India Cements Ltd
95
Indian Aluminium Company Ltd
96
Indian Hotels Company Ltd
97
Indian Oil Corporation Ltd
98
Indian Petrochemicals Corporation Ltd
99
Indian Rayon & Industries Ltd
100
Indo Gulf Corporation Ltd
101
Indusind Bank Ltd
102
Industrial Development Bank of India
103
Infosys Technologies Ltd
104
Ingersoll-Rand (India) Ltd
105
ITC Bhadrachalam Paperboards Ltd
106
ITC Hotels Ltd
107
ITC Ltd
108
Jaiprakash Industries Ltd
109
Knoll Pharmaceuticals Ltd
110
Kochi Refineries Ltd
111
Kodak India Ltd
112
KSB Pumps Ltd
113
Lakshmi Machine Works Ltd
114
Larsen & Toubro Ltd
115
LIC Housing Finance Ltd
116
Lupin Laboratories Ltd
117
Madras Cements Ltd
118
Mahanagar Telephone Nigam Ltd
119
Mahindra & Mahindra Ltd
120
Mangalore Refinery & Petrochemicals Ltd
121
Marico Industries Ltd
122
Mastek Ltd
123
Mirc Electronics Ltd
124
Monsanto India Ltd
125
Morepen Laboratories Ltd
126
Moser Baer India Ltd
127
Motor Industries Co Ltd
128
Mphasis BFL Ltd
129
MRF Ltd
130
Nagarjuna Fertilizers & Chemicals Ltd
131
National Aluminium Company Ltd
132
Nestle India Ltd
133
Neyveli Lignite Corporation Ltd
134
Nicholas Piramal India Ltd
135
NIIT Ltd
136
Nirma Ltd
137
Novartis India Ltd
138
Oil & Natural Gas Corporation Ltd
139
Orchid Chemicals & Pharmaceuticals Ltd
140
Oriental Bank of Commerce
141
OTIS Elevator Company (India) Ltd
142
Parke-Davis (India) Ltd
143
Pentamedia Graphics Ltd
144
Pfizer Ltd
145
Pidilite Industries Ltd
146
Polaris Software Lab Ltd
147
Procter & Gamble Hygiene and Health Care Ltd
148
PSI Data Systems Ltd
149
Punjab Tractors Ltd
150
Ranbaxy Laboratories Ltd
151
Rashtriya Chemicals & Fertilizers Ltd
152
Raymond Ltd
153
Reckitt Benckiser (India) Ltd
154
Reliance Capital Ltd
155
Reliance Industries Ltd
156
Reliance Petroleum Ltd
157
Rhone-Poulenc (India) Ltd
158
Rolta India Ltd
159
Saregama India Ltd
160
Satyam Computer Services Ltd
161
Shipping Corporation of India Ltd
162
Shree Rama Multi-Tech Ltd
163
Siemens Ltd
164
Silverline Technologies Ltd
165
Smithkline Beecham Consumer Healthcare Ltd
166
Smithkline Beecham Pharmaceuticals (India) Ltd
167
SRF Ltd
168
SSI Ltd
169
State Bank of India
170
Steel Authority of India Ltd
171
Sterlite Industries (I) Ltd
172
Sterlite Optical Ltd.
173
Sun Pharmaceutical Industries Ltd
174
Sundram Fasteners Ltd
175
Tata Chemicals Ltd
176
Tata Elxsi Ltd
177
Tata Engineering & Locomotive Company Ltd
178
Tata Honeywell Ltd
179
Tata Infotech Ltd
180
Tata Iron and Steel Company Ltd
181
Tata Power Company Ltd
182
Tata Tea Ltd
183
Television Eighteen India Ltd
184
Thermax Ltd
185
Thomas Cook (India) Ltd
186
Timken India Ltd
187
Titan Industries Ltd
188
Trigyn Technologies Ltd
189
TVS Suzuki Ltd
190
United Phosphorus Ltd
191
UTI Bank Ltd
192
Videocon International Ltd
193
Videsh Sanchar Nigam Ltd
194
Visualsoft Technologies Ltd
195
Wartsila India Ltd
196
Whirlpool of India Ltd
197
Wipro Ltd
198
Wockhardt Ltd
199
Wyeth Lederle Ltd
200
Zee Telefilms Ltd

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