Applicable Sections:
-Section 46 of Companies Act, 2013.
– Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014.
-Section 6 of Indian Stamp Act, 1899.
Duplicate Share Certificates may be issued in 2 cases:
1. When Share Certificate, is proved to have been lost or destroyed; or
2. When Share Certificate, has been defaced, mutilated or torn and is surrendered to the company.
CASE 1: When Share Certificate is Lost or Destroyed:
Step 1: Shareholder should file the F.I.R with the police with full information on the lost Share Certificate.
Step 2: Shareholder to submit:
1. the Request Letter to the Company which should include Name, Address, Folio Number, Distinctive No. and Share Certificate Number for issuing Duplicate Share Certificate along with the supporting evidence.
2. Indemnity Bond on Non-Judicial Stamp Paper of Rs.100.
3. Copy of FIR filed.
Step 3: Company to take the approval from the Board of Directors (by passing the resolution) for the issue of Duplicate Share Certificate.
Step 4: Duplicate share Certificate to be issued.
Step 5: Particulars of duplicate share certificates issued shall be recorded in Form No. SH-2.
CASE 2: When Certificate is defaced, mutilated or torn and is surrendered to the company:
Step 1: Shareholder to submit the Request Letter (Request Letter should include indemnity clause) to the Company which should include Name, Address, Folio Number, Distinctive No. and Share Certificate Number for issuing Duplicate Share Certificate along with the Original Share Certificate or any evidence showing that the Certificate is in the name of person claiming the Shares.
Step 2: Company to take the approval from the Board of Directors for issue of Duplicate Share Certificate.
Step 3: Duplicate share Certificate to be issued.
Step 4: Particulars of duplicate share certificates issued shall be recorded in Form No. SH-2.
Disclaimer: This article is written merely for informational purpose, and it should not be taken as a piece of legal advice.
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