Request Letter for Issuance of Duplicate Share Certificate with Affidavit and Indemnity Bond – This article provides guidance on how to request a duplicate share certificate due to shares being misplaced or lost. It includes a sample request letter along with the necessary documents such as an affidavit and indemnity bond.
REQUEST LETTER FOR ISSUANCE OF DUPLICATE SHARE CERTIFICATE
(Shares misplaced/lost by a transferee/transferor)
To,
Mr ABC
Director or Company Secretary
Add:- (add of company)
Sub: Issuance of Duplicate Share Certificate
Ref : Folio No…… Certificate No…… Dist. No…. Total No. of shares….
From To
Dear Sir/Madam,
I have purchased the aforementioned equity shares of XYZ Pvt. Ltd
I have misplaced/lost the above referred share certificate(s). For issuance of duplicate share certificate(s) in lieu of the above, I am enclosing herewith the following documents to enable you to issue the duplicate share certificate(s).
1. Indemnity Bond on Rs.100/- Stamp Paper [duly executes & signed by shareholder (including joint shareholder, if any)].
2. Affidavit on Rs.20/- Stamp Paper [duly executed & signed by shareholder (including joint shareholder, if any)].
3. Original copy/certified copy of FIR /Police Complaint lodged against the lost/misplaced shares.
4. Certified copy of ID and address proof (self-attested).
5. Certified copy of PAN Card (self-attested).
Kindly do the needful at the earliest possible.
Thanking you,
yours faithfully
…………………………
Signature of Shareholder(s)
Name…………..
Add………
E-mail ID…….
Date:……..
Place:……………..
To be Executed on non-Judicial Stamp Paper of Rs.100/-
INDEMNITY BOND
I, Mr /Mrs……….. son /daughter/wife of………………… D.O.B/Age ………………… Pan Card No. held inter alia Equity shares of the face value of Rs. 5./- each of M/s XYZ Pvt. Ltd details of share as given below
Folio No…. Certificate No…. Distinctive No…. Total No. of shares…
From….. To……
The Equity share certificate(s) in respect of the said shares has / have been lost and is / are not forthcoming. The share certificate(s) lost was / were not accompanied by any blank transfer deed(s) signed by me and that I have not, nor has any person by my order, in any manner disposed-off, parted thereof to any person. I am the sole and absolute owner of the equity shares covered by the said share certificate(s) or cause the same to be surrendered to the Company if and when the same is found.
I, therefore, request M/s XYZ Pvt. Ltd to issue duplicate(s) of the said share certificate(s).
In consideration of M/s XYZ Pvt. Ltd having agreed to comply with my above request on my executing an indemnity bond in favour of the Company. I do hereby Indemnity the Company and bind myself, my heirs, executors and administrators to pay all claims, charges, costs, damages, demands, expenses and losses, which they said M/s XXXX pvt Ltd may sustain / incur be liable for the consequence of having complying with my above request. The Company may realise the said claims, charges, costs, damages, demands, expenses, and losses from me personally or my heirs, executors or administrators or my properties as the case may be:-
Place……
Date:……
Witness No.1
Signature……….
Name…….
Address……………
Contact no…………
Shareholder
Signature…………
Name………….
Address……………
Contact no…………
Witness No.2
Signature……………
Name……………..
Full address…………….
Contact no……………
I, the under signed certify that the above facts are true and bind ourselves to make good all claims, charges, costs, damages, demands, expenses and losses which they said M/s XYZ Pvt Ltd may sustain, incur or be liable for in consequence of complying with the request contained above and M/s XYZ Pvt Ltd will be entitled to realise all claims, charges, costs, damages, expenses and losses from our heirs or our properties as the case may be.:-
Witness No.1
Signature…………..
Name……
Full Address
Contact no….
Surety No.1
Signature………
Name……
Full Address…..
Contact no…….
Witness No.2
Signature…….
Name…………..
Full Address……..
Contact no……
Surety No.2
Signature………..
Name……………..
Full Address………
Contact no………
To be Executed on non-Judicial Stamp Paper of Rs.20/-
AFFIDAVIT
I, Mr/Ms…………………………………………………………………………………………………. Son / daughter / wife of…………………………………………….. D.O.B/Age ………… Pan Card no………………………………………………………………………………………………………………………. residing at Contact no… Solemnly state on oath as under:-
1. That I hold inter alia Equity shares of the face value of 5/- each in M/s XYZ Pvt. Ltd under folio no as per details given below:-
Folio no…… Certificate. No….. Distinctive No…… Total No. of Shares……..
From To
2. That the share certificate(s) in respect of the said share(s) has / have been lost and is / are not forthcoming.
3. That the share certificate(s) lost was / were not accompanied by any blank transfer deed signed by me and that I have not nor has any person by my order in any manner disposed-off, parted with or pledged the said share certificate(s) or assigned my interest therein or any part thereof to any person.
4. That I am the sole and absolute owner of the shares covered by the said share certificates.
5. That I undertake to surrender the said share certificate or cause the same to be surrendered to the Company if and when the same is found.
6. That I, therefore, request M/s XYZ PVT LTD to issue duplicate(s) of the said share certificate(s).
………….
Signature of Shareholder
Name………
Address……..
Contact No………
VERIFICATION:
I do hereby verify that the statements contained in the above paragraphs are true to the best of my knowledge and belief and that nothing material has been concealed.
Verified at on this 05th day August of 2023
………………..
Signature of shareholder
Name…………….
Address………….
Contact No……..
Note:-
1. In case of joint holding all the shareholders should signed.
2. Indemnity bond & affidavit should be attested by a Notary Public / 1st Class Magistrate.
Strike out whichever is not applicable.
Author Bio
