Analysis for Registration and Monitoring of Non STP Units and Providing services to such units by STPI

Analysis for Registration and Monitoring of Non STP Units and Providing services to such units by STPI

Introduction: The analysis delves into the guidelines established for registering and monitoring Non STP (Software Technology Park) units, emphasizing the steps required for registration, renewal, reporting, and Softex certification. It elucidates the meticulous checklist for different types of companies and the components of a comprehensive project report. Additionally, it outlines the revised procedure and service charges for Softex form certification, ensuring clarity on the process and associated fees.

In pursuance of the decision of the 41^st Governing Council held on 15.11.2013 the following guidelines will be followed while registering and monitoring Non STP units and providing services to such units:-

1. Non-STP units shall be registered with STPI on submission of application form (Annexure I) to the Director, STPI and processing fee of Rs.1000/- (one thousand only) + service tax electronically or by online mode i.e., by NEFT / RTGS etc. along with the application.

2. Registered Non STP units will be issued a Certificate of Registration with validity of three years by the respective STPI center. Renewal of registration will have to be applied three months prior to the expiry of the registration.

3. Being registered with STPI, the Non-STP units will have to submit quarterly report (Annexure III) and annual reports (Annexure IV) to respective STPI centers.

4. Once Non-STP units get registered with STPI they will be entitled for submission of Softex forms for certification as per prevailing guidelines of RBI. However, Non-STP units should also register each of their export contracts (Annexure V) prior to submission of Softex forms against that contract without paying any charges to STPI.

5. Service charges for Non-STP units (Annexure VI) will be determined on the basis of the value of the contracts registered.

6. STPI shall retain 20% of the service charges deposited in case Softex forms are required to be returned in the event of non certification of submitted Softex forms (due to non submission of required details).

7. Once the Non-STP units crosses the limit of a particular slab of value of Softex certified in a financial year they will be required to deposit the charges for the next slab with due adjustment to the already paid amount.

Check List for Non- STP units

A. For Private/Public Limited Company 

S.N.	Description	Compliance		Remarks
		Yes	No
1	Covering letter containing all the following
2	Application duly filled in along with signature and rubber stamp on each page of the application
3	The processing fee of Rs.1000+Service taxes as applicable electronically or by online mode i.e., by NEFT / RTGS etc.
4	Project Report
5	MoA(in original)
6	Board resolution for authorizing the person for the signing the documents.
7	List of Board of Directors (as per the format given on next page)
8	Coloured copy of PAN No. of the unit
9	Coloured copies of PAN Card of all the Directors
10	Coloured copy of Passport of all the Directors
11	Copy of Form No. – 32
12	Copy of Form No. – 18
13	Copy of IEC Code
14	Profile of all the Director’s
15	Copy of Lease deed/sale deed of Proposed Location of STP Unit Validity of Leased Agreement From: ________ To: ______________
16	Detail of Export Order in Hand/Pipeline

B. For of Partnership Company 

S.N.	Description	Compliance		Remarks
		Yes	No
1	Application duly filled in along with signature and rubber stamp on each page of the application
2	The processing fee of Rs.1000+Service taxes as applicable electronically or by online mode i.e., by NEFT / RTGS etc.
3	Project Report
4	Personal Information of Partners(as per the format given on next page)
5	Passport size photographs
6	Saving bank account no. of Partners
7	Coloured copy of PAN Card of unit
9	Coloured copies of PAN Card of Partners
10	Coloured copy of Passport of all the Partners
11	Copy of IEC Code
12	Partnership Deed
13	Copy of Lease deed/sale deed of Proposed Location of STP Unit Validity of Leased Agreement From:________ To: ______________
14	Detail of Export Order in Hand/Pipeline
15	In case of partnership firm, the signature should be verified from the other partner(s)

C. For of Proprietary Company 

S. N.	Description	Compliance		Remarks
		Yes	No
1	Covering letter containing all the following
2	Application duly filled in along with signature and rubber stamp on each page of the application
3	The processing fee of Rs.1000+Service taxes as applicable electronically or by online mode i.e., by NEFT / RTGS etc.
4	Project Report
5	Personal Information of proprietor(as per the information given on next page)
6	Coloured copy of PAN card of proprietor
9	Coloured copy of passport of proprietor
10	Copy of IEC code
11	Bio-Data of proprietor
12	Copy of Lease deed/sale deed of Proposed Location of STP Unit Validity of Leased Agreement From:________ To: ______________
13	Detail of Export Order in Hand/Pipeline

Details of Directors/Partners/Proprietor

♦ Components of Project Report

1. Background of company and promoters

2. Area of expertise in software development and IT-enabled services

3. Profiles of key personnel in the organization

4. Strengths and achievements of the company like potential market for software products project developed by the company and in-house expertise in the area of specialization

5. Financial arrangements and feasibility of the proposed setup

6. Marketing tie-up, if any

7. Export Orders in hand / in pipeline / under registration.

8. Brochures of the software products / company or Annual Report for the previous year

9. Space Requirement / Built up Land

10. Manpower: Type of people working

• Project Manager
• Project Leader
• Senior Programmer
• Junior Programmer/Operators

11. Conclusion: Navigating the intricacies of registering and monitoring Non STP units involves adherence to specific guidelines and requirements laid out by STPI. The outlined steps, documentation, and fees elucidate a structured approach for entities seeking registration and certification, ensuring compliance and facilitating seamless operations within the software export ecosystem.

Application For Registration of Non STP Units

ANNEXURE-V

Software Technology Parks of India – Noida

Registration of Contracts by NON-STP Units under STPI

Sl. No	Description	:		Details
1	Name of the Unit	:
2	Location of the Unit	:
3	NON-STP Registration Number and Date (DD/MM/YY)	:
4	Type of Contract (Master Service Agreement/ Statement of Work/Purchase Order/Work Order/etc.,)	:
5	IEC Code	:
6	Description of Software/Services to be exported as per Contract	:
7	Contract Date (MM/DD/YY)	:
8	Contract/Project duration 6a. Contract Start Date 6b. Contract End Date	:
9	Value of the Contract/Project (In INR)	:
10	If the contract/project duration is more than a year, then provide the year wise breakup of the value (in INR) of the contract/project for the entire contract duration	:	1st year –
			2nd year –
			3rd year –
			and so on
11	Name of the Client	:
12	Address of the Client 11a. Billing Address 11b. Shipping Address	:
13	Hard copy of the contract enclosed	:		YES/NO

Authorized Signatory Name:_______________________

Authorized Signatory Signature: _____________________

Place: ________________________

Date: _______________________

Company Seal:

Verified by:

(STPI authorized Signatory Name and Signature)

ANNEXURE – VI

Annual Service Charges for Non-STP Units

S/N	Export Turnover for the year	Annual Service Charges (INR) for Non-STP Units
1	Upto Rs.12.50 Lakhs	4,000.00
2.	Above Rs.12.50 Lakhs – Rs.25 Lakhs	8,000.00
3.	Above Rs.25 Lakhs – Rs.50 Lakhs	16,000.00
4.	Above Rs. 50 Lakhs – Rs. 3 Crore	55,000.00
5.	Above Rs. 3 Crore – Rs. 10 Crore	1,10,000.00
6.	Above Rs.10 Crore – Rs. 25 Crore	2,25,000.00
7.	Above Rs.25 Crore – Rs. 50 Crore	2,50,000.00
8.	Above Rs. 50 Crore – Rs. 100 Crore	3,50,000.00
9.	Above Rs. 100 Crore – Rs. 500 Crore	5,75,000.00
10.	Above 500 Crore – Rs. 1000 Crore	6,00,000.00
11.	Above Rs. 1000 Crore	6,50,000.00

Revised Procedure / Service Charges for Certification of Softex Forms for Non-STP Units w.e.f. 01-01-2014.

1. Non-STP units shall be enrolled with STPI by submitting simplified application form and nominal processing fee of Rs1000/- (One Thousand Only).

2. The Non-STP units will have to submit quarterly and annual reports to respective STPI Centers.

3. Once NON-STP units get enrolled with STPI, for Softex certification, Non-STP units should also register their export contracts (free of cost).

4. Service charges for Non-STP units will be determined on the basis of the value of the export (or on the basis of the value of the contract registered).

5. The revised service charges for Certification of Softex Forms for Non-STP Units with effect from 01-01-2014 are as below:

S. No.	Export Turnover for the Year	*Annual Service Charges (INR) for the Non-STP Unit
1	Up to Rs. 12.50 lakhs	4000.00
2	Above Rs 12.5 lakhs –Rs 25 lakhs	8000.00
3	Above Rs 25 lakhs – Rs. 50 lakhs	16000.00
4	Above Rs 50 lakhs – Rs. 3 crore	55000.00
5	Above Rs 3 crore – Rs. 10 crore	1,10,000.00
6	Above Rs 10 crore – Rs. 25 crore	2,25,000.00
7	Above Rs 25 crore – Rs. 50 crore	2,50,000.00
8	Above Rs 50 crore – Rs. 100 crore	3,50,000.00
9.	Above Rs 100 crore – Rs. 500 crore	5,75,000.00
10	Above Rs 500 crore – Rs. 1000 crore	6,00,000.00
11	Above Rs. 1000 Crore	6,50,000.00

* Service Tax extra on Annual Service Charges as applicable.

6. Once the Non-STP units crosses the limit of a particular slab of Softex Value, they will be required to deposit the charges for the next slab with due adjustment to the already paid amount.