Guide to fill e-form IEPF-5

In our last editorial, we have discussed about the procedure to claim shares/ dividend back from IEPF. We have received so many queries from public that ‘how to file IEPF-5’. In this editorial we will discuss step by step process of the same. However, we will also publish video on the same with all step by step process.

Note: Practically it is not easy to file IEPF-5 by an individual. Its required good technology and documents knowledge by a person to file this form.

In this editorial, author shall discussion the situation when, shares are belonging to the person who is making application to Government. Process & documentation for other cases like: death of original shareholder, joint shareholder shall be discuss in next series of editorial.

Most Important:

If any person wants to claim their shares from IEPF, then such person must having following two things:

A. Demat Account

B. Bank Account

Form Required to file for Claim: The person in respect of whom any amount is transferred to the IEPF, can make an application by filing Form IEPF-5 with the IEPF authority set up by MCA that shall further process the application. Details process we will discuss in next steps in the editorial.

STEP I: COLLECTION OF INFORMATION FOR FILING OF E-FORM: –

i. Details of the Claimant

• Name
• Father Name
• Date of Birth

ii. Mobile No & Email Id

Make sure you are using such Mobile No and email ID. Because you will get OTP on mobile and email id for verification of the same.

These OTP are required to mentioned in e-form IEPF5 and click on verify OTP.

iii. Aadhar and PAN No.

Keep copy of Aadhar and PAN with you for mentioning such information in the form.

iv. CIN of the Company

Ques: How to find the CIN of Company?

v. Details of share to be claim:

• Folio No/ Demat No
• Type of Shares
• Number of Shares

vi. Details of Dividend to be claim:

• Number of Claims
• Folio No/ Demat No.
• Amount of Claim
• Financial year to which claim relates
• Reason for non receipt

vii. Details of Bank Account in which you want to claim refund.

viii. Details of Demat Account in which share shall be credited.

Note: A person should keep above mentioned information ready with him. If he wants to claim shares/ dividend from IEPF.

STEP II: ARRANMENT OF DOCUMENTS FOR FILING OF FORM: –

Before filing of form with MCA. A person should keep following documents hard copy as well as scan copy ready with himself.

i. KYC Documents:

• Self-attested copy of PAN
• Self-Attested copy of Aadhar Card

ii. Original Share Certificates

iii. Original Cancelled Cheque

iv. In case share was in Demat. Then copy of Demat account showing the debit of shares to IEPF. Such statement should be signed by applicant and depository participant

v. Indemnity Bond: Prepare one Indemnity Bond

• In case claim of shares and dividend both, non-judicial stamp paper of appropriate value as prescribed under Stamp Act according to statement
• In case of only dividend, if dividend amount is less than Rs. 10,000 indemnity bond can be executed on a plain paper.

STEP III: PREPARATION OF E-FORM IEPF-5: –

After collection of above-mentioned information/ documents person have to file the form with MCA i.e. IEPF-5.

i. Create Log in on MCA Website

ii. Click on IEPF.gov.in

iii. Click on Web IEPF-5

iv. Fill the information there

v. Attached documents (as mentioned above)

vi. and submit the same.

STEP IV: Submission of Documents with Nodal Officer: –

After submission of IEPF-5. Claimant have to do the following things:

i. Take Print out of the IEPF-5

ii. Take Print out of Acknowledgement of IEPF—5

Courier all the above-mentioned documents along with these two documents to Nodal Officer of the Company. Details of Nodal Officers are available on website of the Company.

Note:

In the below mentioned cases, in addition to above documents some more documents are required to be prepare:

i. In case of Name Mismatch

ii. In case of Address mismatch

iii. In case original share certificate Lost/ Misplaced/ Not Available

iv. In case Joint Holder is deceased

v. In case Transmission of Shares

Note:

Above mentioned is complete process on the part of claimant for claiming shares/ dividend from IEPF. This is simple process, but claimant have to take proper care while complying with this process.  In our next editorial we will discuss process after filing and courier of documents by claimant.

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Author – CS Divesh Goyal, GOYAL DIVESH & ASSOCIATES Company Secretary in Practice from Delhi and can be contacted at csdiveshgoyal@gmail.com).