DIR-3 KYC is an important compliance requirement for directors in India. This article provides answers to frequently asked questions about the DIR-3 KYC form, covering topics such as filing requirements, options for filing, mandatory details, fees, consequences of non-compliance, and more. By understanding the key aspects of DIR-3 KYC, directors can ensure they meet their annual KYC obligations and maintain active DIN status.
The article addresses various questions related to DIR-3 KYC, starting with who is required to file the form and the respective deadlines. It explains the options available for filing the form, including eForm DIR-3 KYC and the web-service for annual KYC. The article also clarifies the role of signatories, the importance of unique mobile numbers and email IDs, and the process of OTP verification. It provides guidance on proof of address, filing for disqualified directors, applicable fees, and the impact of non-compliance. The article also covers scenarios involving multiple DINs and the surrendering process.
FAQs On DIR-3 KYC
Q. 1 Who is required to file DIR-3 KYC form?
Ans. For Financial year 2018-19 – Any person who has been allotted “Director Identification Number (DIN/DPIN)” on or before 31st March 2018 and the status of such DIN is ‘Approved’, needs to file form DIR-3 KYC to update KYC details in the system on or before 5th October 2018.
For Financial year 2019-20 onwards – Every Director who has been allotted DIN on or before the end of the financial year, and whose DIN status is ‘Approved’, would be mandatorily required to file form DIR-3 KYC before 30th September of the immediately next financial year.
After expiry of the respective due dates, system will mark all non-compliant DINs against which DIR-3 KYC form has not been filed as ‘Deactivated due to non-filing of DIR-3 KYC’.
Q. 2 Who can file eForm DIR-3 KYC?
Ans. Any DIN holder who is filing his KYC details for the first time with MCA, must file all KYC details only through eForm DIR-3 KYC. There is no option for such a person to access the web-service for his KYC.
Further, any DIN holder who wants to update any information of his KYC details must update the same through filing of eForm DIR-3 KYC only. Please note that no update in details can be made by accessing the web-service for DIR-3 KYC.
Q. 3 Who can file KYC through DIR-3 KYC web-service?
Ans. Any DIN holder who has already submitted eForm DIR-3 KYC in any of the previous financial years and who does not require update in any of his KYC details as submitted, may perform his annual KYC by accessing DIR-3 KYC web service. No fee is payable up to the due date of each financial year. After the due date, a fee of Rs.5000 shall be payable.
Q. 4 Dates to be kept in mind to comply with Annual compliance of KYC
Ans. As per the provisions of Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, every individual who is allotted DIN as on 31st March of a financial year must submit his KYC on or before 30th September of the immediately next financial year.
If the DIN holder does not file his annual KYC within the due date of each financial year, such DIN shall be marked as ‘Deactivated due to non-filing of DIR-3 KYC’ and shall remain in such Deactivated status until KYC is done with a fee of Rs.5000.
Point to be noted here is that, if the KYC is done in one financial year, it NEED NOT be done again in the same financial year again. Example: DIN issued on 30 Jun 2017. Due date for first KYC to be filed in eForm DIR-3 KYC was 5th October 2018. If the DIN holder does not file the form within the due date, DIN is marked as ‘Deactivated due to non-filing of DIR-3 KYC’. Now in case the form DIR-3 KYC is filed with a fee of Rs.5000 before 31st March 2018, KYC will be considered to have been done for the FY 17-18.
However, if the form DIR-3 KYC is filed with a fee of Rs. 5000 on or after 1st April 2018, KYC will be considered to have been done for the FY 18-19 and the DIN holder will remain KYC non-compliant for FY 17-18. Now this DIN holder need not file eForm DIR-3 KYC or access the web service DIR-3 KYC again for FY 18-19.
Q. 5 Which details are required to be filled in the form?
Ans. Name (as per PAN database), Father’s Name (as per PAN database), “Date of Birth (DoB)” (as per PAN database), PAN Number (mandatory for citizens of India), Personal Mobile number, and Personal Email Address and Permanent/ Present address.
Further, Aadhaar is mandatory, if it is assigned. If not, then Voter ID or Passport or Driving License shall be attached. Accordingly, copy of any one of the above selected information is to be attached.
Q. 6 Is it mandatory to enter a unique mobile number and email ID in form DIR-3 KYC?
Ans. Yes. It is mandatory to enter your personal mobile number and personal email ID in the form DIR-3 KYC and the same has to be verified by an OTP process. Further, the mobile number and email ID must be unique such that it is not already linked with some other person in the DIN holders’ database.
Q. 7 How does the OTP functionality in DIR-3 KYC work?
Ans. Send OTP button will be enabled only after successful Pre-scrutiny of the form. After successful Pre-scrutiny, user has to click on ‘Send OTP’ button.
Q. 8 Who are the signatories in DIR-3 KYC form?
Ans. The DIN holder and a professional (CA/CS/CMA) certifying the form are the two signatories in form DIR-3 KYC.
Please note that in case of Citizens of India, the PAN mentioned in the DSC is verified with the PAN mentioned in the form.
In case of foreign nationals, the name in the DSC affixed should match with the name entered in the form. DSCs affixed on the form should be duly registered on the MCA portal.
Q. 9 I am a disqualified director, am I required to file form DIR-3 KYC?
Ans. Yes. Any person who has been allotted DIN and where the status of such DIN is ‘Approved’, is required to file form DIR-3 KYC. Hence, disqualified directors are also required to file form DIR-3 KYC.
Q. 10 What is the fee for form DIR-3 KYC?
Ans. Form DIR-3 KYC, if filed within the due date of the respective financial year, no fee is payable. However, if filed after the due date, for DIN status ‘Deactivated due to non-filing of DIR-3 KYC’ a fee of Rs.500(Rupees Five Hundred Only) shall be payable from 21st September to 05th October 2018(Both days inclusive). From 06th October onwards a Fee of Rs.5000(Rupees Five Thousand Only) becomes payable.
Q. 11 My DIN status is ‘Deactivated’. Can I file form DIR-3 KYC?
Ans. Form DIR-3 KYC can be filed for status ‘Deactivated due to non-filing of DIR-3 KYC’ on payment of fee as above.
Q. 12 Whether details entered in the form DIR-3 KYC will update DIN Holders’ database?
Ans. Yes. All information as entered in the form DIR-3 KYC shall be updated in the DIN holders’ database.
Q. 13 Whether multiple filing of form DIR-3 KYC is allowed?
Ans. System will not allow multiple filing of form DIR-3 KYC for an applicant. In case KYC is already filed for a DIN, and such DIN is entered again, system throws an error that the form is already filed.
Q. 14 Whether non-resident directors can provide Indian mobile numbers?
Ans. In case the DIN holder is a resident of India, the address must be an address in India and mobile number must be an Indian mobile number.
In case DIN holder is non-resident, foreign address and foreign number shall only be allowed.
Q. 15 What attachments to provide for proof of address?
Ans. Please refer to Instruction Kit of DIR-3 KYC.
Q. 16 Why is the ‘Send OTP’ button disabled? What is the validity of OTP?
Ans. Send OTP button remains disabled till successful pre-scrutiny of the form. After successful pre-scrutiny, the form must be saved and only after saving the form, the ‘Send OTP’ button gets enabled.
Further, please note that, once OTP is successfully sent to the valid mobile number and email ID entered in the form, ‘Send OTP’ button gets disabled. OTP is valid for 30 minutes.
Q. 17 OTP not received on email. Why is it so?
Ans. You may check the Spam folder in your mailbox for the OTP received.
Q.18 With reference to the Companies (Registration Office and Fees) Fifth Amendment Rules, 2018 dated 20th September 2018, please clarify whether my DIN which was ‘Deactivated due to non-filing of DIR-3 KYC’ would be ‘Reactivated’ automatically.
Ans. No. Every DIN holder whose DIN has been ‘Deactivated due to Non-filing of DIR-3 KYC’ has to necessarily file eform DIR-3 KYC or perform KYC through web-service first along with applicable fee. Once the form (DIR-3 KYC) is filed, it is approved on STP basis. On approval, the system will automatically ‘reactivate’ the DIN. Non-compliant DIN’s status would remain ‘Deactivated due to Non-filing of DIR-3 KYC’.
Q. 19 What is the time limit for filing DIR-3 KYC in respect of a DIN which is under the status ‘Deactivated due to Non-filing of DIR-3 KYC’ with a fee of Rs.500(Rupees Five Hundred Only)?
Ans. As per above rules, in such cases, DIR-3 KYC can be filed from 21st September 2018 till 5th October 2018(both days inclusive) with a fee of Rs.500.
Q. 20 When will the fee of Rs.5000(Rupees Five Thousand only) become payable applicable?
Ans. As per above rules, all cases of DIR-3 KYC filed from 6th October 2018 onwards will attract a fee of Rs.5000.
Q. 21 I have multiple DINs and have not filed DIR-3 KYC for any of the DINs. I want to surrender the DIN but while filing the form DIR-3 KYC, the DIN is not getting prefilled. Please suggest.
Ans. In case you have multiple DINs then you need to retain the oldest DIN and surrender all the latest DINs by filing DIR -5 eform. Please download the latest form DIR-5 from portal and try again.
Q. 22 I have multiple DINs and intend to surrender them. Also, I have not filed DIR-3 KYC for any of the DINs. Since my DIN is not getting prefilled, so should I file DIR-3 KYC first so that DIR-5 eform can be filed to surrender the DIN?
Ans. You are required to file DIR-5 first indicating therein all the DINs that you need to surrender (latest ones) and retain the oldest DIN. Please download the latest form DIR-5 from portal and try again.
Q. 23 I have two DINs and had filed DIR-3 KYC for the latest DIN. Now when I am trying to file DIR-5 form to surrender, DIN is not getting prefilled. Please guide.
Ans. Please download the latest form DIR-5 from portal for applying surrender of DIN entering therein the Oldest DIN in field no. 4 and the DIN to be surrendered (latest DIN) in field no. 5 of the form. Once your form is approved, all the associations with surrendered DIN would be automatically transferred to the oldest DIN retained.
Conclusion: DIR-3 KYC is an essential compliance requirement for directors in India. By familiarizing themselves with the FAQs surrounding DIR-3 KYC, directors can ensure they meet their annual KYC obligations within the specified deadlines. It is crucial to provide accurate and up-to-date information in the form and complete the verification process. Stay informed and fulfill your DIR-3 KYC obligations to maintain active DIN status and comply with the regulatory requirements.
(Republished with amendments)
DIN of one of the Director has been deactivated due to non-filing of DIR-3 KYC . Now we are trying to file KYC form with late fee but the problem is that his PAN has been updated recently with Correct Date of Birth and upon prescutiny of Form DIR-3KYC an error message is shown that DIN details are not matching with PAN details . So his DIN details needs to be corrected through Form DIR-6 .But we are unanble to file form DIR-6 because DIN of director is shown as INVALID in the form. Please guide us how to solve this matter.
In Form DIR – 3 for KYC, personal mobile number of the person holding DIN, is to be mentioned. If the person holding DIN is using mobile phone number of his / her spouse, will it be acceptable?