EPFO: Online System for generation of Certificate of Coverage- reg

Telephone: 26172671
Fax: 26189910

Employee’s Provident Fund Organization
Ministry of Labor and Employment,
Government Of India
Head Office
Bhavishya Nidhi Bhawan, 14, Bhikaji Cama Place. New Delhi – 110 066

File No. IWU/7(31) /Application for COC/10677

Dated: 24.08.2017

To,

All Addl. C.P.F.Cs (Zones)
All R.P.F.Cs — In Charge (Regions)

Subject: Online System for generation of Certificate of Coverage —reg.

Sir,

1. Attention is drawn to circular of even no dated 31.07.2017, vide which information regarding the launch of the online system for generation of COC was conveyed & the physical application for COC was discontinued.

2. In continuation of the above, it is informed that IS Division has uploaded the Draft User Manual for International Workers Portal, version 01 (EPF) and 1.01(Employer) under the report head.

3. The detailed process flow regarding processing of application for obtaining ‘COC received in the EPFO field offices in physical form (old format/new format) is attached as Annexure “A-. The same be utilized for processing the application received prior to the launch of new application software.

(This issues with approval of CPFC)

Yours faithfully,

(R.M. Verma)
Additional Central PF Commissioner-II (IWU)

(IS Division)
Employees’ Provident Fund Organization
Ministry of Labour & Employment
Government of India

User Manual
for
“International Workers Portal”
Version 1.01 (22.08.2017)-
(For EPFO Field Offices)

Developed by:
National Data Center,
Employees’ Provident Fund Organization,
Ministry of Labor & Employment,
Government of India

Document update History

S.No	Date of submission /change	Description	Document Version	Team
1	22.08.2017	Draft version for review	1.01	Sh. Dinesh Kumar Dharni,Deputy Director(CAIU) Sh. K. Sundara Raman, Assistant Director(CAIU) Sh. Jagmohan Pal, DPA(CAIU) Sh. Sumit, Developer Sh. Rahul, Developer

User Manual for International Workers Portal

HOME PAGE:- www.epfindia.gov.in under ONLINE SERVICES >> International Workers Portal>> Login with DA Credentials.

Step 1 of 4:-Processing of Application for obtaining COC:-DA(IWU)

On selection of reference number, the details of the application will get displayed for approval.

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Download all the PDF files to view the scanned copy of Passport/Application duly signed by the Member and Employer. DA also can take the printout for further references. DA can approve or reject the application with a remarks and submitted it for APFC/RPFC- as the case may be for further action.

Step 2 of 4:-Processing of Application for obtaining COC:-APFC/RPFC(IWU)

HOME PAGE:-www.epfindia.gov.in under ONLINE SERVICES>>International Workers Portal >> Login with Approver Credentials i.e. APFC/RPFC- as the case may be.

On selection of reference number, the details of the application will get displayed for approval.

APFC/RPFC(IWU) can view all the PDF files (scanned copy of Passport/Application duly signed by the Member and Employer). APFC/RPFC(IWU) may approve or reject the application with a remarks and returned back to concerned DA for generation of COC/Rejection letter.

Step 3 of 4:- Generation of Certificate of Coverage:-DA(IWU)

After click on GENERATE_ COC, the certificate of coverage will be generated and available for download in PDF. After download the certificate of coverage, DA will process the COC in physical file for signature of competent authority.

Step 4 of 4:- Upload of Certificate of Coverage (Signed Copy):-DA(IWU)

The file name of signed copy of COC must be as:-

reference number_COC_Signed.pdf

Precaution: Before upload the COC, DA should verify the correctness of PDF file to be uploaded with the concerned reference number.

To view the status regarding Certificate of Coverage, a detailed Dashboard has been provided under the Report >> Status of COC.

The detailed information regarding any of the line item can be downloaded in excel form for further reference.

Annexure- ‘A’

Processing of Applications for obtaining COC received in field office in physical  form (Old format/New Format):-

A. Applications have been entered in the old IW software and migrated into IW Portal:- EPFO field offices may process the application in the IW Portal by using physical copy of application form(Old Format/New Format) duly signed by Member & Employer along with other enclosures like copy of passport.

B. Applications yet to be entered(Old Format/New Format):- EPFO field offices may process the application in the IW Portal by feeding the data using option available in the Homepage of International Workers Portal under “For International Workers >> Application for obtaining COC” and upload scanned copies of application and passport to enable employer to re-submit the application online so that the COC application can be processed in the new IW Portal.