Small Industries Development
Bank of India
Request for Proposal (RFP)
For
Concurrent Audit of Operations of
Institutional Finance Vertical (IFV), SIDBI

Small Industries Development Bank of India
Audit Vertical
4thFlOOR, SIDBITOWER,
15, ASHOK MARG,
LUCKNOW – 226001
Website : www.sidbi.in

Tender No. 314/2019/1413/HO1/IAD

THE INFORMATION PROVIDED BY THE BIDDERS IN RESPONSE TO THIS TENDER DOCUMENT WILL BECOME THE PROPERTY OF SIDBI AND WILL NOT BE RETURNED. SIDBI RESERVES THE RIGHT TO AMEND, RESCIND OR REISSUE THIS TENDER DOCUMENT AND ALL AMENDMENTS WILL BE ADVISED TO THE BIDDERS AND SUCH AMENDMENTS WILL BE BINDING ON THEM.

(THIS DOCUMENT SHOULD NOT BE REUSED OR COPIED OR USED EITHER PARTIALLY OR FULLY IN ANY FORM)

Critical Information Summary

1) The RfP is posted on the SIDBI website sidbi.in. SIDBI reserves the sole right for carrying out any amendments/ modifications / changes including any addendum to this RfP. Such amendments / modifications /changes including any addendum to this RfP shall be notified on SIDBI’s website www.sidbi.inand these will be binding on the bidders.

2) Bidders are advised to study the tender document carefully. Submission of bids shall be deemed to have been done after careful study and examination of the tender document with full understanding of its implications.

3) Any clarifications from bidder or any change in requirement will be posted on SIDBI website. Hence, before submitting bids, bidder must ensure that such clarifications / changes have been considered by them. SIDBI will not have any responsibility in case some omission is done by any bidder.

4) In case of any clarification required by SIDBI to assist in the examination, evaluation and comparison of bids, SIDBI may, at its discretion, ask the bidder for clarification. The response / Clarification shall be in writing and no change in the price of substance of the bid shall be sought, offered or permitted.

5) Please note that all the information required as per the bidding document needs to be provided. Incomplete information in these areas may lead to non-selection.

6) Modification And/ Or Withdrawal of Bids:

Bids once submitted will be treated as final and no further correspondence will be entertained. No bid shall be modified after the deadline for submission of bids. No bidder shall be allowed to withdraw the bid, if bidder happens to be the successful bidder.

7) SIDBI has the right to reject any or all bids received without assigning any reason whatsoever.

NOTE:

SIDBI SHALL NOT BE RESPONSIBLE FOR NON-RECEIPT / NON-DELIVERY OF THE BID DOCUMENTS DUE TO ANY REASON, WHATSOEVER.

Sr. No. Bid Reference 314/2019/1413/HO1/IAD
1 Purpose Concurrent Audit of Operations of

Institutional Finance Vertical (IFV),
Mumbai.

2 No. of Envelopes (Non window, sealed) to be submitted One (1) Envelope.

1 set of Hard copy should be submitted in sealed single.

3 Last date of submission of Bids December 24, 2018 at 2:00 p.m (Monday)
4 Venue, Date and Time of opening of Bids. December 24, 2018 by 3:00 p.m at the address given at Sr. No. 8.
5 Date of Pre-bid meeting December 10, 2018 by 4:00 p.m
6 Response to clarification/pre-bid
meeting
December 17, 2018 by 4:00 p.m
7 Bid Validity 6 months from the last date of submission of Bids.
8 Address for submission of Bids The General Manager

Audit & Fraud Management Vertical

SIDBI, 4th Floor SIDBI TOWER,

15, ASHOK MARG, LUCKNOW – 226001

Ph : 0522-2288546-50

E-mail: auditvertical_ho@sidbi.in

9 Contact Persons:
Name & Designation Phone e-mail
Susheel Kumar Agrawal [M] 0522-4259821 auditvertical_ho@sidbi.in
Arup Kumar Vishwakarma [M] 0522-4259788 auditvertical_ho@sidbi.in

If a holiday is declared on the dates mentioned above, the proposals shall be received / opened on the next working day at the same time specified above and at the same venue unless communicated otherwise.

Introduction and Disclaimers

1.1 Purpose of RfP

The purpose of RfP is to shortlist experienced professional firm/ Limited Liability Partnership (LLP) of Chartered Accountants, for undertaking Concurrent Audit of Operations of Institutional Finance Vertical (IFV) of SIDBI at Mumbai.

Table – I

Sl. No. Name of the HO Vertical Head Office O/S as on
March 31, 2018
(` in Crore)
Appendix on Scope of work
1 Institutional Finance Vertical (IFV) (NBFC & SFB) Mumbai 15, 246 Appendix-I

1.2 Purpose of RfP

The Request for Proposal document contains statement derived from information that is believed to be relevant at the date but does not purport to provide all the information that may be necessary or desirable to enable an intending contracting party to determine whether or not to enter into a contract or arrangement with SIDBI. Neither SIDBI nor any of its employees, agents, contractors or advisors gives any representation or warranty, express or implied, as to the accuracy or completeness of any information or statement given or made in this document. Neither SIDBI nor any of its employees, agents, contractors, or advisors has carried out or will carry out an independent audit or verification exercise in relation to the contents of any part of the document.

1.3 Disclaimer

Subject to any law to the contrary, and to the maximum extent permitted by law, SIDBI and its officers, employees, contractors, agents and advisors disclaim all liability from any loss or damage (whether foreseeable or not) suffered by any person acting on or refraining from acting because of any information including forecasts, statements, estimates or projections contained in this RfP document or conduct ancillary to it whether or not the loss or damage arises in connection with any negligence, omission, default, lack of care or misrepresentation on the part of SIDBI or any of its officers, employees, contractors, agents, or advisers.

1.4 Costs to be borne by Applicants

All costs and expenses incurred by Applicants in any way associated with the development, preparation, and submission of responses, including but not limited to the attendance at meetings, discussions, demonstrations, etc. and providing any additional information required by SIDBI, will be borne entirely and exclusively by the Applicant.

1.5 No Legal Relationship

No binding legal relationship will exist between any of the Applicants and SIDBI until execution of a contractual agreement.

1.6 Applicant Obligation to Inform Itself

The Applicant must conduct its own investigation and analysis regarding any information contained in the RfP document and the meaning and impact of that information.

1.7 Evaluation of Offers

Each applicant acknowledges and accepts that SIDBI may in its absolute discretion apply selection criteria specified in the document for evaluation of proposals for shortlisting/ selecting the eligible Concurrent Auditor(s). The RfP document will not form part of any contract or arrangement, which may result from the issue of this document or any investigation or review carried out by a Recipient.

1.8 Maintaining Secrecy and Confidentiality

The applicant shall be liable to maintain secrecy and confidentiality of all the information/ data / operations, etc. of SIDBI.

1.9 Errors and Omissions

Each applicant should notify SIDBI of any error, omission, or discrepancy found in this RfP document.

1.10 Acceptance of Terms

An applicant will, by responding to SIDBI for RfP, be deemed to have accepted the terms of this Introduction and Disclaimer.

2. Lodgment of RfP

2.1 RfP submission:

♦ RfP document submission is required to be done by December 24, 2018 (Monday) (2.00 PM) as under :-

Hard copy should be submitted at the following address in sealed single envelope superscribed at the top of the envelope – “Request for Proposal (RfP) for Concurrent Audit of Operations of Institutional Finance Vertical (IFV), Mumbai, SIDBI”.

The General Manager

Audit & Fraud Management Vertical

Small Industries Development Bank of India (SIDBI) SIDBI Tower, 15, Ashok Marg,

Lucknow – 226001 (U. P.)

Telephones: (0522) 2288546-50

Email: auditvertical_ho@sidbi.in 

RfP must be submitted on or before the aforementioned closing date and time.

  • Fax / e-mail copies of any submission are not acceptable and will be rejected by the Bank.
  • Copy of bids and attachments must be provided in a sealed envelope.

The person(s) signing the bids shall initial all pages of the bid. The bid shall contain no erasures or overwriting except as necessary to correct errors made by the applicant, in which case corrections shall be initialed by the person(s) signing the bid.

If the submission does not include all the information required or is incomplete, the proposal is liable to be rejected.

All submissions, including any accompanying documents, will become the property of SIDBI. Applicants shall be deemed to license, and grant all rights to SIDBI to reproduce the whole or any portion of their submission for the purpose of evaluation, to disclose the contents of the submission to other Respondents and to disclose and / or use the contents of the submission as the basis for any resulting RfP process, notwithstanding any copyright or other intellectual property right that may subsist in the submission or accompanying documents.

2.2 RfP Validity Period

The proposal must remain valid and open for evaluation according to their terms  for a period of at least six (6) months from the time the RfP closes on the deadline for lodgment of RfP.

2.3 Cost of RfP Document

No cost has been prescribed for the RfP Document.

2.4 One bid/ application per applicant

Applicant can submit application for engagement as concurrent auditor for institutional finance vertical (IFV) at Mumbai where applicant has a regular office set-up, either head office or full fledged branch offices.

Firms already engaged with SIDBI:

  • SIDBI shall engage the services of a firm! LLP for carrying out Concurrent Audit of only one office of SIDBI. Accordingly, in case the applicant has already been engaged as Concurrent Auditor by SIDBI for any of its branches and or HO Verticals, such Firm! LLP will not be eligible under this RfP.

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