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Compliance Chart of Private Limited Company For F.Y. 2021-22 including compliance related to Exempted Deposit Return, Web Based Director KYC, MSME Outstanding Above 45 Days, Filing Of Annual Financial Statement, Directors Report, Auditors Report, Annual Return, Special Resolution Like S. 180(1)(A) -Mortgage, Charge, S. 180(1)(c) -Borrowing Power, S. 185 – Loan To Director, S. 186- Inter-corporate Loan S. 188- Related Party Trans., Alteration Of AOA/MOA, Appointment/Re-Appointment Of Statutory Auditor, Resignation Of Statutory Auditor, Cost Auditor Appointment, Appointment And Resignation Of Director, Authorised Share Capital Change, Return Of Allotment, Change In Secured Borrowing (Creation, Modification And Satisfaction Of Charge).
| Sr. No. | Particulars | ROC Form | ROC Filing Requirement | Last Date |
| 1 | Exempted Deposit Return | DPT-3 | Every Year After 31st March | 30.04.2021 |
| 2 | Web Based Director KYC | DIR-3 KYC | Every Year After 31st March | 30.04.2021 |
| 3 | MSME Outstanding Above 45 Days | MSME-1 | Every Half Year Ended On 31st March | 30.04.2021 |
| 4 | MSME Outstanding Above 45 Days | MSME-1 | Every Half Year Ended On 30th September | 29.10.2021 |
| 5 | Filing Of Annual Financial Statement, Directors Report, Auditors Report | AOC-4 | Every Year after AGM with In 30 Days I.E. After 30.09.2020 | 29.10.2021 |
| 6 | Annual Return | MGT-7 | Every Year After AGM With In 60 Days I.E. After 30.09.2020.
A Company Having Turnover Of INR 50 Crore Or More Shall Be Certified By A Practicing CS In Form MGT-8. |
29.11.2021 |
| 7 | Special Resolution Like S.180(1)(A) -Mortgage, Charge, S.180(1)(c) -Borrowing Power, S.185 – Loan To Director, S.186- Inter-corporate Loan S.188- Related Party Trans. Alteration Of AOA/MOA | MGT-14 | Every Year after AGM with In 30 Days I.E. After 30.09.2020 | 29.10.2021 |
| 8 | Appointment/Re-Appointment Of Statutory Auditor | ADT-1 | First Auditor Shall Be Appointed In First Board Meeting And ADT-1 Shall Be Filed With In 15 Days. Subsequent Auditor after AGM with In 30 Days | 29.10.2021 |
| 9 | Resignation Of Statutory Auditor | ADT-3 | The Auditor Shall File With The Company A Resignation Letter Stating The Reason For Resigning And File Form Adt-3 With The Registrar Within 30 Days From The Date Of Resignation. Filing Form ADT-3 Is The Responsibility Of The Auditor And Can Only Be Filed If ADT-1 Of The Relevant Auditor Was Filed. | |
| 10 | Cost Auditor Appointment- Turnover Criteria 35 Cr. And Class Of Companies Notified By The Government | CRA-2 | Within 30 Days Of Board Meeting In Which Appointment Made | – |
| 11 | COST AUDIT REPORT | CRA-4 | With In 30 Days Of Receipt Of It | 30.09.2021 |
| 12 | Company Name Board And Registered Office | INC-22-A
ACTIVE |
Every Company Shall Paint Or Affix The Name And Address Of Registered Office And Keep The Same Painted/Affixed, Outside Every Regd. Office Or Place In Which Its Business Is Carried On, In Legible Letters. Filing Of Active Is Compulsory. Non Filing Will Cost Rs.10000/- | – |
| 13 | Appointment And Resignation Of Director | DIR-12 | Every Person To Be Appointed As Director Shall Provide His Consent In Form Dir-2 And Such Consent Shall Be Filed By The Company With Roc In Form Dir-12 Within 30 Days Of Appointment.
He Has Din. He Has To Sign Dir-2 For Consent And Dir-8 For Declaration Resignation Of Director Shall Be Filed With In 30 Days |
– |
| 14 | Auhtorised Share Capital Change | SH-7 | With In 30 Days Of Increase Authorised Share Capital | – |
| 15 | Return Of Allotment | PAS-3 | Within 30 Days Of Share Allotment | – |
| 16 | Change In Secured Borrowing (Creation, Modification And Satisfaction Of Charge) | CHG-1 | With In 30 Days Of Creation Or Modification | – |
| Other Compliances | ||||
| 1 | Letter Head | – | Every Company Shall Get Its Name, Address Of Registered Office, Cin, Telephone And Email Printed On All Business Letters, Billheads, Letter Papers | – |
| 2 | Board Meetings | FIRST BOARD MEETING | Holding Of First Board Meeting Of Directors Within 30 Days Of Incorporation Of Company | – |
| SUBSEQUENT BOARD MEETING | Minimum 4 Board Meetings To Be Held Every Year With Not More Than 120 Days Gap Between Two Meetings. In Case Of Small Company, It Is Sufficient To Conduct Only Two Board Meetings. | – | ||
| 3 | Annual General Meeting | 1ST AGM | Within A Period Of Nine Months From The Date Of Closing Of The First Financial Year Of The Company | – |
| SUBSEQUENT ANNUAL GENERAL MEETING | Within A Period Of Six Months From The Date Of Closing Of Financial Year And Not More Than 15 Months Shall Elapsed Between The Date Of Agm And Next Agm | – | ||
| 4 | Filing Of Disclosure Of Interest By Directors | MBP-1 | Every Director At First Meeting In Which He Participates As Director And First Meeting Of Board In Every Fy Or Whenever There Is A Change In Disclosures Shall Be Given Before The Board Meeting | – |
| 5 | Resident Director | – | Every Company Is Required To Appoint At Least One Director Who Has Stayed In India For A Total Period Of Not Less Than 182 Days In The Previous Calendar Year | – |
| Statutory Registers | ||||
| 1 | Register of Member | MGT-1 | Shareholders List To Be Entered | – |
| 2 | Register of Share Transfer and Share Transmission | SH-6 | Share Transfer and Share
Transmission Details to Be Entered |
– |
| 3 | Register of Charge | CHG-7 | Banks/Financial Institutions Borrowings, Hypothecation Of Vehicle, Lien Of Fixed Deposit Etc. | – |
| 4 | Register Of Directors And Kmps | – | Directors and Kmp Details Shall Be Mentioned | – |
| 5 | Register Of Directors And Kmps Shareholding | – | Directors And Kmp Shareholdings Details Shall Be Mentioned | – |
| 6 | Register Of Deposits | – | Deposit Details Shall Be Mentioned | – |
| 7 | Register Of Loans/Guarantee Security Of The Company | MBP-2 | Loan/Guarantee/Security Given Entry Made | – |
| 8 | Register Of Contracts Or Arrangements In Which Directors Are Interested (Section-189) | MBP-4 | Related Party Details To Be Mentioned | – |
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