Summary: The notice informs Members about the dispatch and availability of the Notice of the (NO. OF AGM) Annual General Meeting and the Annual Report for the financial year ended 31st March, (YEAR), together with the arrangements for remote e-voting and e-voting during the AGM. The voting facility is provided in terms of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014, with CDSL engaged for providing electronic voting services. Members holding shares in physical or dematerialized form as on the specified cut-off date are entitled to vote, while persons who are not Members on that date are required to treat the AGM Notice as information only. The notice also specifies the book-closure period, commencement and closing of remote e-voting, restrictions on voting again during the AGM after remote e-voting, and the procedure for persons becoming Members after dispatch of the notice. It provides separate procedures for registering or updating e-mail addresses for physical and dematerialized shareholders, together with CDSL and NSDL helpdesk details for technical issues. The notice further states that voting results will be declared within two working days from conclusion of the AGM and placed with the Scrutinizer’s Report on the Company’s and CDSL’s websites and communicated to the relevant stock exchange.
- Notice of (no. of agm) Annual General Meeting and E-Voting Information
- Notice of Annual General Meeting and E-Voting Information
- Manner of registering / updating e-mail address
- Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL
- Declaration of Voting Results
Notice of (no. of agm) Annual General Meeting and E-Voting Information
(NAME OF THE COMPANY)
CIN: XXXXXXXXXXXXXXXXXX
Registered Office: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Tel:XXXXXXXXXX
Email: XXXXXXXXXXXXXXX,
Website: XXXXXXXXXXXXX
Notice of Annual General Meeting and E-Voting Information
Members are hereby informed that dispatch of the Notice of the (NO. OF AGM) Annual General Meeting (‘AGM’) of the Company to be held on (DAY, DATE, MONTH, YEAR )and the Annual Report for the financial year ended 31st March, (YEAR) to the Members of the Company whose E-mail ID are registered has been completed on (DATE, MONTH YEAR OF ISSUE OF NOTICE), in conformity with the regulatory requirements. These documents are also available at website of Company (XXXXXXXXXXXXXXXX), Central Depository Services (India) Limited (‘CDSL’) (XXXXXXXXXXX) and on (NAME OF STOCK EXCHANGE WHERE SHARES ARE LISTED) Stock Exchange’s website (XXXXXXXXXXXX).
In terms of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014, the Resolutions for consideration at the (NO. OF AGM) AGM will be transacted through remote e-voting and also e-voting during the AGM, for which purpose the services of CDSL, have been engaged by the Company.
Members holding shares either in physical form or dematerialized form, as on the cut-off date (DATE OF CUT -OFF), will be entitled to cast their votes by remote e-voting or e-voting during the AGM on the business as set forth in the AGM Notice. A person who is not a Member on the cut-off date should accordingly treat the AGM Notice as for information purposes only.
The Register of Members and Share Transfer books of the Company will remain closed from (BOOK CLOSURE START DATE) to (BOOK CLOSURE END DATE) (both days inclusive).
Members are hereby informed that remote e-voting will commence on (*E-VOTING COMMENCEMENT DATE) at (TIME) and ends on (E-VOTING ENDS DATE) at (TIME), post which the remote e-voting facility will be disabled. Members, who cast their votes by remote e-voting, may attend the AGM but will not be entitled to cast their vote once again. Persons who become Members of the Company after sending of the AGM Notice but on or before the cut-off date may write to the Company at (COMPANY REGISTERED MAIL ID) requesting for user ID and password for remote e-voting or e-voting during the AGM.
Manner of registering / updating e-mail address
Member holding shares in physical mode, who have not registered / updated their e-mail address with the Company, are requested to register / update their e-mail address by submitting Form ISR-1 (available on the Company’s website at XXXXXXXX) duly filled and signed along with the requisite supporting documents to (RTA NAME AND ADDRESS), or e-mail (with Name and folio numbers) at (RTA MAIL ID).
Member holding shares in dematerialized mode, who have not registered / updated their e-mail address, are requested to register / update their e-mail address with the Depository Participant(s) where they maintain their demat accounts.
In case you have any queries or issues regarding e-voting, you can write an e-mail to [[email protected]](mailto:[email protected]) or call at toll free no. 1800 2109911.
Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL
| Login type | Helpdesk details |
|---|---|
| Individual Shareholders holding securities in Demat mode with CDSL | Members facing any technical issue in login can contact CDSL helpdesk by sending a request at [email protected] or contact at toll free no. 1800 2109911. |
| Individual Shareholders holding securities in Demat mode with NSDL | Members facing any technical issue in login can contact NSDL helpdesk by sending a request at [email protected] or call at toll free no.: 022-4886 7000 and 022-2499 7000 |
Declaration of Voting Results
The Results of voting will be declared within two working days from the conclusion of the (NO. OF AGM) AGM. The Results declared along with the Scrutinizer’s Report will be placed on the Company’s website (XXXXXXXXX) and on the CDSL’s website (XXXXXXXXX). The same will also be communicated to the (NAME OF STOCK Exchange where the company’s shares are listed).
| For (COMPANY NAME) | |
| PLACE | MD/CS NAME |
| NOTICE DATE | DESIGNATION |
