How to Apply and 'Get Certified Copies' of Documents from ROC

CA Yash Rungta

STEPS FOR CERTIFICATION

1. Login on MCA website.

2. Click on the link ‘GET CERTIFIED COPIES’ which is on the left hand side of screen under the head ‘QUICK LINKS’

3. Enter Company name or CIN no. and search for the company on MCA web portal.

4. It will display the company name and its CIN no. Click on the CIN no.

5. Select the category of documents to be certified from the options given and select the documents to be certified. Documents can be selected either name-wise or date-wise.

6. Enter the page numbers to be certified and number of copies required. Then click on ‘GET FEE DETAILS’.

7. Select pay option and make online payment for the same. Save the receipt generated through system and take a copy of the same.

8. Following documents are to be submitted in MCA office while making an application for certification of Documents:

• Non Judicial Stamp Paper of Rs.100 in the name of the person under whose name the receipt is generated.(The Receipt is generated in the name of the person to whom the credit card belongs with which the payment for ‘Get Certified Copies’ is made. Please note that no other name on the Stamp Paper is allowed which means that even if you take a Stamp Paper with the Company’s name whose document is to be certified, the MCA Officials will not accept it).
• A copy of application form which is to be collected from MCA office. A Court Fee Stamp of Rs.5 has to be affixed on the same. (It is recommended that you take a photocopy of this form as it can act as an acknowledgement of Application for Certified Copy)
• A copy of system generated receipt.

9.   Once the above documents are submitted, the copies of the certified documents have to be collected from the MCA Department in about 10-12 days

Format of Application for Certified Copy of Registered Document