Tender Document For Hiring of Audit Agency For Carrying Out Internal Audit of Various Gail Locations For The Financial Years 2021-22 & 2022-23
TENDER DOCUMENT
FOR
HIRING OF AUDIT AGENCY FOR CARRYING
OUT INTERNAL AUDIT OF VARIOUS GAIL
LOCATIONS FOR THE FINANCIAL YEARS
2021-22 & 2022-23
TENDER REF. NO. GAIL/NOIDA/C&P/IA/2021-22/111
E-TENDER NO: 8000019164
DOMESTIC COMPETITIVE BIDDING
Contact Person:
- V K Bhat, SO (C&P)
Ph.: 0120-2446400 (Extn. 11705), 2547855, Email: vkbhatt@gail.co.in
- Adesh Singhal, GM (C&P)
Ph.: 0120-2446400 (Extn. 11731), 2547855, Email: adesh.singhal@gail.co.in
GAIL India Limited
Jubilee Tower, B-35 & 36, Sector-1,
Noida-201301 (UP)-INDIA
Ph.+91 (0) 120-2446400, 4862400
SECTION-I
“INVITATION FOR BID (IFB)”
ON OPEN DOMESTIC COMPETITIVE BASIS
Ref No: GAIL/NOIDA/C&P/IA/2021-22/111
Date: 15.11.2021
To,
PROSPECTIVE BIDDERS
SUB: TENDER DOCUMENT FOR HIRING OF AUDIT AGENCY FOR CARRYING OUT INTERNAL AUDIT OF VARIOUS GAIL LOCATIONS FOR THE FINANCIAL YEARS 2021-22 & 2022-23
Dear Sir/Madam,
1.0 GAIL (India) Limited, NOIDA [having registered office at 16, Bhikaiji Cama Place, New Delhi 110066, CIN No. L40200DL1984GOI018976], the largest state-owned natural gas processing and distribution company and a Maharatna, invites bids under single stage from eligible bidders for the subject job, in complete accordance with the following details and enclosed Tender Documents.
2.0 The brief details of the tender are as under:
| (A) | NAME OF JOB / BRIEF SCOPE OF SERVICE/WORK | HIRING OF AUDIT AGENCY FOR CARRYING OUT INTERNAL AUDIT OF VARIOUS GAIL LOCATIONS FOR THE FINANCIAL YEARS 2021-22 & 2022-23 | |||||||
| (B) | TENDER NO. & DATE | GAIL/NOIDA/C&P/IA/2021-22/111 DATED 15.11.2021 | |||||||
| (C) | TYPE OF BIDDING SYSTEM | ||||||||
| SINGLE BID SYSTEM | √ | ||||||||
| TWO BID SYSTEM | |||||||||
| Agency will be selected based on the BEC and Quality and Cost Based Selection (QCBS) method as described in this Tender Document | |||||||||
| (D) | TYPE OF TENDER | ||||||||
| E-TENDER | √ | ||||||||
| MANUAL TENDER | |||||||||
| E-TENDER NO: 8000019164 | |||||||||
| (E) | COMPLETION/CONTRACT PERIOD | Two years | |||||||
| (F) | AVAILABILITY OF TENDER DOCUMENT ON WEBSITE(S) | From 15.11.2021 (1000 Hrs, IST) to 07.12.2021 (1400 Hrs, IST) on following websites:
(i) GAIL’s Tender Website – www.gailtenders.in |
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| (ii) Govt. CPP Port–l – https://eprocure.gov.in
(iii) GAIL’s e-Procurement Portal (e-Portal)- https://etender.gail.co.in |
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| (G) | BID EVALUATION CRITERIA (BEC) |
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| (H) | DATE, TIME & VENUE OF PRE-BID MEETING | Date : 23.11.2021
Time : 1100 Hrs Venue : To be conducted through virtual mode using following MS Teams Link: Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Learn More | Meeting options |
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| (I) | DUE DATE & TIME OF BID-SUBMISSION (ON OR BEFORE) | Date : 07.12.2021
Time : 1400 Hrs IST |
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| (J) | DATE AND TIME OF UN-PRICED BID OPENING | Date : 07.12.2021
Time : 1500 Hrs IST Bidders who have submitted their bid successfully can witness the opening through Virtual mode using following MS Teams link: Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Learn More | Meeting options |
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| (K) | CONTACT DETAILS OF TENDER DEALING OFFICER | Name : Vinod Kumar Bhat
Designation: Sr. Officer (C&P) Phone No. & Extn: 0120-4862400/2448400 Extn.11705 Mobile No.: 89910270797 FAX No. :- e-mail : vkbhatt@gail.co.in |
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| (L) | EARNEST MONEY DEPOSIT / BID SECURITY
& CONTRACT PERFORMANCE SECURITY / SECURITY DEPOSIT |
Not Applicable | |||||||
| (L1) | DECLARATION FOR BID SECURITY | Bidder is required to submit Declaration for Bid Security in bid as per proforma at Form F-2 | |||||||
| (M) | DEALING GAIL’S OFFICE ADDRESS | GAIL (India) Ltd.
17th Floor, Jubilee Tower, B-35 & 36, Sector-1, Noida -201301 (UP) |
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In case of the days specified above happens to be a holiday in GAIL, the next working day shall be implied.
3.0 Bids must be submitted strictly in accordance with Clause No. 11 of ITB (Section-III) depending upon Type of Tender [ refer Clause no. 2.0 (D) above]. The IFB is an integral and inseparable part of the Tender Document.
4.0 Bid must be submitted only on https://etender.gail.co.in. Being an e-tendering process, the following documents in addition to uploading its scanned copy(ies) in the bid on GAIL’s e-Portal shall also be submitted in Original (in physical form) within 7 (seven) days from the bid due date to the address mentioned in Bidding Data Sheet(BDS) [Annexure-IV to Section-III]:-
i) Declaration for Bid Security
ii) Power of Attorney
iii) Integrity Pact (if applicable)
5.0 Bidder(s) are advised to quote strictly as per terms and conditions of the tender documents and not to stipulate any deviations/exceptions.
6.0 Bid(s) received from bidders to whom tender information has been issued as well as bid(s) received from the bidder(s) by downloading Tender Document from above mentioned website(s) shall be taken into consideration for evaluation & award provided that the Bidder is found responsive subject to provisions contained in Clause No. 2 of ITB (Section-III).
Any bidder, who meets the tender requirements including Bid Evaluation Criteria (BEC) and QCBS Criteria, if applicable and wishes to quote against this Tender Document, may download the complete Tender Document alongwith its amendment(s)/clarification(s) if any from websites as mentioned at 2.0 (F) of IFB and submit their Bid complete in all respect as per terms & conditions of Tender Document on or before the Due Date & Time of Bid Submission.
7.0 The Tender Document calls for offers on single point “Sole Bidder” responsibility basis and in total compliance of Scope of Works as specified in Tender Document.
8.0 Any revision, clarification, addendum, corrigendum, time extension, etc. to this Tender Document will be hosted on the above mentioned website(s) only. Bidders are requested to visit the website regularly to keep themselves updated. In case of manual tendering, Clarification(s)/Corrigendum(s) if any shall be sent to the prospective bidder(s) by email/post.
9.0 All the bidders including those who are not willing to submit their bid are required to submit F6 (Acknowledgement cum Consent letter) duly filled through e-mail, within 7 days from date of receipt of tender information.
10.0 Procurement through GeM in future by GAIL
Government of India has introduced an online procurement portal – ‘Government e-Marketplace (GeM)’ with the aim to transform the way in which public procurement of goods and services is done by the Government Ministries/Departments, PSUs, autonomous bodies etc. GeM aims to enhance transparency, efficiency and speed in public procurement.
GAIL (India) Ltd. is already registered on GeM and have started procurement through GeM.
You are, therefore, requested to kindly register your organisation and your products on GeM at the earliest. The detailed process of registration is available on GeM Portal (i.e. https://gem.gov.in/).
11.0 SAP generated Request for Quotation (RFQ), if any shall also form an integral part of the Tender Document.
This is not an Order.
For & on behalf of
GAIL (India) Limited
(Authorized Signatory)
Name : Vinod Kumar Bhat
Designation: Sr. Officer (C&P)
Phone No. & Extn: 0120-4862400/2448400 Extn.11705
Mobile No.: 89910270797
e-mail : vkbhatt@gail.co.in
