e-Form DIR-3 – Application for allotment of Director Identification Number (DIN) before appointment in an existing company or LLP
Part I – Law(s) Governing the e-Form DIR-3
Section and Rule Number(s)
e-Form DIR-3 is required to be filed pursuant to Section 153 of the Companies Act, 2014 & Rule 9(1) of the Companies (Appointment and Qualification Of Directors) Rules, 2014 and Rule 10 of Limited Liability Partnership Rules,2009 which are reproduced for your reference.
Section 153:
Every individual intending to be appointed as director of a company shall make an application for allotment of Director Identification Number to the Central Government in such form and manner and along with such fees as may be prescribed.
Rule 9(1):
Every applicant, who intends to be appointed as director of an existing company shall make an application electronically in Form DIR-3, to the central Government for allotment of a Director Identification Number (DIN) along with such fees as provided under the companies (Registration offices and Fees) Rules, 2014. Provided that in case of proposed directors not having approved DIN, the particulars of maximum three directors shall be mentioned in Form No.INC-32 (spice) and DIN may be allotted to maximum three proposed directors through Form INC-32 (spice).
Rule 9(3) (a )(iiia)
board resolution proposing his appointment as director in an existing company ;
Rule 9(3) (b)
Form DIR-3 shall be signed and submitted electronically by the applicant using his or her own Digital signature certificate and shall be verified digitally by a company secretary in full time employment of the company or by the managing director or director or CEO or CFO of the company in which the applicant is intended to be appointed as director in an existing company.
Rule 10(1)(a) Limited Liability Partnership Rules, 2009:
Every individual, who intends to be appointed as a designated partner of an existing limited liability partnership, shall make an application electronically in Form DIR-3 under the Companies (Appointment and Qualifications of Directors) Rules, 2014 for obtaining DPIN under the Limited Liability Partnership Act,2008 and such DIN shall be sufficient for being appointed as designated partner under the Limited Liability Partnership Act,2008.”.
Purpose of the e-Form DIR-3
Any person intending to become a director in an existing company or designated partner in any existing LLP is required to make an application to MCA for allotment of a unique identification, namely, Director Identification Number (DIN) through this eForm.
Part II – Instructions to fill the e-Form DIR-3
Specific Instructions to fill the eForm DIR-3 at Field Level
Instructions to fill the eForm are tabulated below at field level. Only important fields that require detailed instructions to be filled in eForm are explained. Self-explanatory fields are not discussed.
| S. No/ Section Name | Field Name | Instructions | |
| 1 | (a) to (c) | Applicant’s name (Enter full name and do not use abbreviations) | Single alphabet is not allowed.
Either of applicant’s First name or Last name shall be mandatory to enter. In case the user enters single alphabet in his first name or/and last name field then user shall get an error message, “You have not entered your full name. Please enter your full name instead of an abbreviated name”. However, this shall not be |
| 2 | (a) to (c) | Father’s name (Even Married women must also give father’s name) | Enter your father’s full name.
Single alphabet is not allowed in field ‘first name’ and ‘last name’. Field “Middle Name” is an optional field. You should enter it if a middle name exists on the evidence. Prefixes like Mr. / Ms. / Kumari / Shri etc. are not acceptable. The name should be filled exactly as given in the identity proof, including the spelling. Please ensure that you provide the first, middle and last name in the respective fields. Father’s name proof is not required in the case of foreign nationals / NRIs. It is mandatory to enter either father’s first name or father’s last name. However, in case of Indian nationals, single name is allowed only in case same single name is there in Income tax PAN. |
| Photograph | It is mandatory to attach photograph giving front view of the full face of the applicant. To attach the photograph, click on the boxprovided.
Latest photograph of the applicant in JPEG format only should be attached. |
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| 4 | Nationality | If the applicant is a citizen of India then nationality is displayed as ‘Indian’.
Foreign nationals shall select the nationality as declared in the passport. |
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| 6 | (a) & (b) | Occupation and Educational qualification | Select the current occupation and educational qualifications of the applicant from the drop down values given. |
| 7 | Date of Birth | Enter date in DD/MM/YYYY format even if its proof contains date in any other format. Proof is mandatory and should be valid, clearly visible and duly attested. Person should be minimum 18 years of age while applying for this application. | |
| 10 | Income-tax permanent account number:
(In case Income tax PAN is entered, details of the applicant shall be as per Income-tax PAN) |
Enter your Income tax permanent account number (Income tax PAN).Income tax PAN is mandatory for Indian nationals. | |
| Verify income-tax PAN | If Income tax PAN is entered, it is mandatory to click on ‘Verify income-tax PAN’ button. System shall verify the details based on PAN.
Ensure that the name (first, middle and last name), father’s name (first, middle and last name) and date of birth is as per the income-tax PAN details. |
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| 12 | Passport number | Enter your passport number. Passport number is mandatory for foreign nationals. It is advisable to provide details of all the identity proofs you own/ possess. Details entered should match exactly with the details of identity proof. | |
| 13 | Driving license number | Enter driving license number. | |
| 14 | Aadhaar Number | Enter aadhaar number. | |
| 15 | Permanent residential address | Enter the details matching exactly with the residence proof.
In case, the country selected is other than India, and you do not have PIN Code, enter ‘NA’. In case of foreign nationals, state can be mentioned in address/ city. Enter your valid email ID. |
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| 16 | Whether present residential address is same as permanent residential address
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If ’Yes’ is selected, then present residential address is displayed automatically by the system and is same as the permanent residential address.
If ’No’ is selected, then enter the present residential address at serial no 17. |
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| To be digitally signed by Director/CEO/CFO/ Manager/Company Secretary of an existing company or /Designated Partner of an existing LLP | DSC | Ensure the eForm is digitally signed by the same person i.e. applicant who is filing the application and Authorized signatory of existing company/LLP in which the applicant is proposed to be director/designated partner.
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| Attestation | If eForm is digitally signed by secretary (who is member of ICSI), in whole time employment or director/manager/CEO/CFO of an existing company or designated partner of existing LLP , then the supporting documents attached shall be either self-attested by the applicant or duly attested by either Public Notary or a Gazetted Officer of a Government or attested by the Company secretary in full time employment/ CEO / CFO/ Managing director of the Indian company in which he / she is proposed to be a director.
The attesting authority must indicate the following while attesting the documents:- (i) Signatures; (ii)Name in full in Capitals; (iii) Registration No.; and (iv) Seal/ Stamp. In case, the director is residing outside India, then the attached supporting documents should be attested by the Consulate of the Indian Embassy, Foreign public notary. |
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| Attachments | The following are the mandatory attachments to be filed in all cases:
1. Proof of Identity of applicant
Proof of identify enclosed with eForm DIR-3 should also contain the date of birth of the applicant and the same should match the date of birth filled in the application form. In case the proof of identify does not indicate the Date of Birth then additional proof of Date of Birth, duly certified/ attested, should be attached. 2. Proof of residence of applicant
3. In case of proofs which are in languages other than Hindi / English, the proofs should be translated in Hindi / English from professional translator carrying his details (name, signature, address) and seal. In the case of foreign nationals, translation done by the notary of home country is also acceptable. Any other information can be provided as an optional attachment(s). |
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Common Instructions to fill e-Form DIR-3
| Buttons | Particulars |
| Pre-Fill | The Pre-fill button can appear more than once in an eForm. The button appears next to a field that can be automatically filled using the MCA database.
Click this button to populate the field. Note: You are required to be connected to the Internet to use the Pre-fill functionality. |
| Attach | Click this document to browse and select a document that needs to be attached to the eForm. All the attachments should be scanned in pdf format. You have to click the attach button corresponding to the document you are making an attachment.
In case you wish to attach any other document, please click the optional attach button. |
| Remove Attachment | You can view the attachments added to the eForm in the List of attachment field.
To remove any attachment from the eForm, select the attachment in the List of attachment field and click the Remove attachment button. |
| Check Form | 1. Click the Check Form button after, filling the eForm. System performs form level validation like checking if all mandatory fields are filled. System displays the errors and provides you an opportunity to correct errors.
2. Correct the highlighted errors. 3. Click the Check Form button again and. system will perform form level validation once again. On successful validations, a message is displayed “Form level pre scrutiny is successful”. Note: The Check Form functionality does not require Internet connectivity. |
| Modify | The Modify button is enabled, after you have checked the eForm using the Check Form button.
To make changes to the filled and checked form: 1. Click the Modify button. 2. Make the changes to the filled eForm. 3. Click the Check Form button to check the eForm again. |
| Pre scrutiny | 1. After checking the eForm, click the Prescrutiny button. System performs some checks and displays errors, if any.
2. Correct the errors. 3. Click the Prescrutiny button again. If there are no errors, a message is displayed “No errors found.” The Prescrutiny functionality requires Internet Connectivity. |
| Submit | This button is disabled at present. |
| Country code | Enter the country code. Refer Annexure A – ISO Country Codes |
Part III – Important Points for Successful Submission of e-Form DIR-3
Fee Rules
| S. No | Purpose of the form |
Normal Fee | Additional Fee (Delay Fee) | Logic for Additional Fees | Remarks | |
| Event Date | Time limit(days) for filing | |||||
| 1. | Allotment of DIN | Rs 500/- | #N/A | #N/A | #N/A | |
Fees payable is subject to changes in pursuance of the Act or any rule or regulation made or notification issued thereunder.
Processing Type
The form will be processed in STP/Non STP mode.
SRN Generation
On successful submission of the eForm DIR-3, SRN will be generated and shown to the user which will be used for future correspondence with MCA.
In case authorized signatory is signing the eForm and potential duplicate is not identified, Approval mail shall be sent to the email ID of the applicant and to the user who has filed the eForm.
- In all other cases (including potential duplicate is identified): An email shall be generated and sent to the applicant for approval of DIN after due verification by MCA.
| Rejection Code | Description |
| 1 | Proof of identity has not been attested by an authorized person. |
| 2 | Proof of residential address has not been attested by an authorized person. |
| 3 | The supporting document for identity proof is not valid as it has not been issued by any Government Authority |
| 4 | The enclosed evidence has handwritten entries. |
| 5 | Date of Birth is not matching with the date of birth mentioned in the proof attached. |
| 6 | Applicant’s Name is not matching with the name mentioned in the proof attached. |
| 7 | Address is not matching with the address details mentioned in the proof attached |
| 8 | Applicant’s Father’s Name is not matching with the father’s name mentioned in the proof attached. |
| 9 | The submitted application is duplicate DIN application i.e. an approved DIN already exists in this name. |
| 10 | Identification number entered in application does not match with the identity proof enclosed. |
| 11 | The gender is not entered correctly in DIN form. |
| 12 | ID proof not attached with the application |
| 13 | Address proof not attached with the application |
| 14 | Non-submission of copy of passport (for foreign nationals) |
| 15 | Passport duly appostillised not enclosed (For foreign nationals) |
| 16 | Verification by applicant is not attached |
| 17 | Verification by applicant not in prescribed format |
| 18 | Verification by applicant is not signed |
| 19 | The prefixes/ suffixes like Mr. / Ms. / Kumari / Shri / Late or Ji etc. are used in your name or your father’s name field in DIN form. |
| 20 | The supporting documents attached not valid or current or has expired. |
| Others | In case of others, description is written by the back office user. |
- After verification, an email is sent to the applicant for the approval/rejection/ resubmission as the case may be. A letter will be sent to the applicant in case of disabling of DIN in case verification is not passed.
Rejection codes
When an eForm is processed by the authority concerned, it may be rejected on the following grounds:
Annexure A
List of ISO Country Codes
| Country Name | Country Code |
Country Name | Country Code |
| AFGHANISTAN | AF | LIBERIA | LR |
| ÅLAND ISLANDS | AX | LIBYAN ARAB JAMAHIRIYA | LY |
| ALBANIA | AL | LIECHTENSTEIN | LI |
| ALGERIA | DZ | LITHUANIA | LT |
| AMERICAN SAMOA | AS | LUXEMBOURG | LU |
| ANDORRA | AD | MACAO | MO |
| ANGOLA | AO | MACEDONIA, THE FORMER YUGOSLAV REPUBLIC OF | MK |
| ANGUILLA | AI | MADAGASCAR | MG |
| ANTARCTICA | AQ | MALAWI | MW |
| ANTIGUA AND BARBUDA | AG | MALAYSIA | MY |
| ARGENTINA | AR | MALDIVES | MV |
| ARMENIA | AM | MALI | ML |
| ARUBA | AW | MALTA | MT |
| AUSTRALIA | AU | MARSHALL ISLANDS | MH |
| AUSTRIA | AT | MARTINIQUE | MQ |
| AZERBAIJAN | AZ | MAURITANIA | MR |
| BAHAMAS | BS | MAURITIUS | MU |
| BAHRAIN | BH | MAYOTTE | YT |
| BANGLADESH | BD | MEXICO | MX |
| BARBADOS | BB | MICRONESIA, FEDERATED STATES OF | FM |
| BELARUS | BY | MOLDOVA, REPUBLIC OF | MD |
| BELGIUM | BE | MONACO | MC |
| BELIZE | BZ | MONGOLIA | MN |
| BENIN | BJ | MONTENEGRO | ME |
| BERMUDA | BM | MONTSERRAT | MS |
| BHUTAN | BT | MOROCCO | MA |
| BOLIVIA | BO | MOZAMBIQUE | MZ |
| BOSNIA AND HERZEGOVINA | BA | MYANMAR | MM |
| BOTSWANA | BW | NAMIBIA | NA |
| BOUVET ISLAND | BV | NAURU | NR |
| BRAZIL | BR | NEPAL | NP |
| BRITISH INDIAN OCEAN TERRITORY | IO | NETHERLANDS | NL |
| BRUNEI DARUSSALAM | BN | NETHERLANDS ANTILLES | AN |
| BULGARIA | BG | NEW CALEDONIA | NC |
| BURKINA FASO | BF | NEW ZEALAND | NZ |
| BURUNDI | BI | NICARAGUA | NI |
| CAMBODIA | KH | NIGER | NE |
| CAMEROON | CM | NIGERIA | NG |
| CANADA | CA | NIUE | NU |
| CAPE VERDE | CV | NORFOLK ISLAND | NF |
| CAYMAN ISLANDS | KY | NORTHERN MARIANA ISLANDS | MP |
| CENTRAL AFRICAN REPUBLIC | CF | NORWAY | NO |
| CHAD | TD | OMAN | OM |
| CHILE | CL | PAKISTAN | PK |
| CHINA | CN | PALAU | PW |
| CHRISTMAS ISLAND | CX | PALESTINIAN TERRITORY, OCCUPIED | PS |
| COCOS (KEELING) ISLANDS | CC | PANAMA | PA |
| COLOMBIA | CO | PAPUA NEW GUINEA | PG |
| COMOROS | KM | PARAGUAY | PY |
| CONGO | CG | PERU | PE |
| CONGO, THE
DEMOCRATIC REPUBLIC OF THE |
CD | PHILIPPINE
S |
PH |
| COOK ISLANDS | CK | PITCAIRN | PN |
| COSTA RICA | CR | POLAND | PL |
| COTE D’IVOIRE | CI | PORTUGAL | PT |
| CROATIA | HR | PUERTO RICO | PR |
| CUBA | CU | QATAR | QA |
| CYPRUS | CY | REUNION | RE |
| CZECH REPUBLIC | CZ | ROMANIA | RO |
| DENMARK | DK | RUSSIAN FEDERATION | RU |
| DJIBOUTI | DJ | RWANDA | RW |
| DOMINICA | DM | SAINT BARTHELEMY | BL |
| DOMINICAN REPUBLIC | DO | SAINT HELENA | SH |
| ECUADOR | EC | SAINT KITTS AND NEVIS | KN |
| EGYPT | EG | SAINT LUCIA | LC |
| EL SALVADOR | SV | SAINT MARTIN | MF |
| EQUATORIAL GUINEA | GQ | SAINT PIERRE AND MIQUELON | PM |
| ERITREA | ER | SAINT VINCENT AND THE GRENADINES | VC |
| ESTONIA | EE | SAMOA | WS |
| ETHIOPIA | ET | SAN MARINO | SM |
| FALKLAND ISLANDS (MALVINAS) | FK | SAO TOME AND PRINCIPE | ST |
| FAROE ISLANDS | FO | SAUDI ARABIA | SA |
| FIJI | FJ | SENEGAL | SN |
| FINLAND | FI | SERBIA | RS |
| FRANCE | FR | SEYCHELLES | SC |
| FRENCH GUIANA | GF | SIERRA LEONE | SL |
| FRENCH POLYNESIA | PF | SINGAPORE | SG |
| FRENCH SOUTHERN TERRITORIES | TF | SLOVAKIA | SK |
| GABON | GA | SLOVENIA | SI |
| GAMBIA | GM | SOLOMON ISLANDS | SB |
| GEORGIA | GE | SOMALIA | SO |
| GERMANY | DE | SOUTH AFRICA | ZA |
| GHANA | GH | SOUTH GEORGIA AND THE SOUTH SANDWICH ISLANDS | GS |
| GIBRALTAR | GI | SPAIN | ES |
| GREECE | GR | SRI LANKA | LK |
| GREENLAND | GL | SUDAN | SD |
| GRENADA | GD | SURINAME | SR |
| GUADELOUPE | GP | SVALBARD AND JAN MAYEN | SJ |
| GUAM | GU | SWAZILAND | SZ |
| GUATEMALA | GT | SWEDEN | SE |
| GUERNSEY | GG | SWITZERLAND | CH |
| GUINEA | GN | SYRIAN ARAB REPUBLIC | SY |
| GUINEA-BISSAU | GW | TAIWAN, PROVINCE OF CHINA | TW |
| GUYANA | GY | TAJIKISTAN | TJ |
| HAITI | HT | TANZANIA, UNITED REPUBLIC OF | TZ |
| HEARD ISLAND AND
MCDONALD ISLANDS |
HM | THAILAND | TH |
| HOLY SEE (VATICAN STATE) CITY | VA | TIMOR-LESTE | TL |
| HONDURAS | HN | TOGO | TG |
| HONG KONG | HK | TOKELAU | TK |
| HUNGARY | HU | TONGA | TO |
| ICELAND | IS | TRINIDAD AND TOBAGO | TT |
| INDIA | IN | TUNISIA | TN |
| INDONESIA | ID | TURKEY | TR |
| IRAN, ISLAMIC REPUBLIC OF | IR | TURKMENISTAN | TM |
| IRAQ | IQ | TURKS AND CAICOS ISLANDS | TC |
| IRELAND | IE | TUVALU | TV |
| ISLE OF MAN | IM | UGANDA | UG |
| ISRAEL | IL | UKRAINE | UA |
| ITALY | IT | UNITED ARAB EMIRATES | AE |
| JAMAICA | JM | UNITED KINGDOM | GB |
| JAPAN | JP | UNITED STATES | US |
| JERSEY | JE | UNITED STATES MINOR OUTLYING ISLANDS | UM |
| JORDAN | JO | URUGUAY | UY |
| KAZAKHSTAN | KZ | UZBEKISTAN | UZ |
| KIRIBATI | KI | VENEZUELA, BOLIVARIAN REPUBLIC OF | VE |
| KOREA, DEMOCRATIC PEOPLE’S REPUBLIC OF | KP | VIET NAM | VN |
| KOREA, REPUBLIC OF | KR | VIRGIN ISLANDS, BRITISH | VG |
| KUWAIT | KW | VIRGIN ISLANDS, U.S. | VI |
| KYRGYZSTAN | KG | WALLIS AND FUTUNA | WF |
| LAO PEOPLE’S DEMOCRATIC REPUBLIC | LA | WESTERN
SAHARA |
EH |
| LATVIA | LV | YEMEN | YE |
| LEBANON | LB | ZAMBIA | ZM |
| LESOTHO | LS | ZIMBABWE | ZW |
