This Article is all about the procedure to be followed by the shareholder in case his Share certificate(s) Lost or Misplaced.

WHAT TO DO IF YOUR SHARE CERTIFICATE HAS LOST OR MISPLACED?

Duplicate Share Certificate 1

*Note-1: All Documents shall be submitted to the Company/RTA.

*Note-2: Indemnity Bond and Affidavit shall be notarized by First class Magistrate.

Duplicate Share Certificate 2

DRAFT FOR THE INDEMNITY AGREEMENT

(To be executed on non-judicial stamp paper of Rs. 500/- by the registered holder)

To
XYZ Limited
……………………….
…………………………
………………………..
WHEREAS

(1) Mr. / Mrs. / M/s. _________________________________________ is/are Registered in the Registrar of Members and other Books of the company as the holder (s) of following shares of the Company-

Ledger Folio No. No. of Shares / Debentures Certificate No. (s) Distinctive Nos.

(2) It has been stated to the Company that the Certificate(s) of the said Shares has / have been lost or misplaced and the same cannot be found.

(3) Mr./Mrs./M/s. _____________________________________ Has / have applied to the Company for duplicate Share / Debenture Certificate (s). In Consideration of the Company issuing such Duplicate Certificate (s), I/We Mr. / Mrs. / M/s. _________________ (name of the Share holders including Joint Holders) and Surety (1) _________________________

Surety (2) ____________________________ (names of Two Sureties)* for ourselves, respective heirs, executors and administrators do hereby jointly and severally convenant with the Company, its successors or assignees that we and our heirs executors and administrators respectively, will at all times and from time to time save, defend and keep harmless and indemnify the Company, its successors, assignees and the Directors thereof and their respective heirs, executors administrators, each of their estates and effects from and against all actions causes, suits, proceedings accounts, claims and demands whatsoever on account of the said Shares / Debentures or any of them or loss or non-production of the Certificates thereof, on the part of any person or persons whomsoever and against all damages costs charges, expenses and sums of money incurred in respect thereof or otherwise in relation of the premises.

I/We declare that I/we have not deposited the original Share Certificate (s) by way of security or otherwise, or transferred or sold, the said Shares or any of them and I/we agree and confirm to return forthwith to the company for the purpose of cancellation the said original Share Certificate (s) in case, the shall be found.

I/We further declare and agree in writing, that in the event of my / our failure to compensate the company in any action, suits and proceedings with company which the company might face for having issued the duplicate Share / Debenture Certificates at my / our request, the Company can have a lien in general on all the Share/Debentures which I/We am are now holding or I/We may be holding hereafter and also the Dividend/Interest declared or payable on the said Shares.

I/ We the said Mr. / Mrs / M/s.

(Names of all the Share Holders Holders) and

Surety 1.

Surety 2.

(Names of sureties) undertaken on demand by the company to return and redeliver such duplicate Share Certificates(s) and without such demand to produce and return to the Company the Original Certificate (s) when found or traced and to take all actions, suits and proceedings at our own cost, as the Company shall require for the recovery thereof, otherwise in relation to the premises.

Phone No :

Fax No :

Email

Dated : This …Day of… .2019

A COPY OF LATEST I.T.RETURNS

PAN CARD COPY

Duplicate Share Certificate 3

*Surety should not be a Share holder / joint Holder or witness or vice versa.

The Indemnity Bond should be attested by First Class/Special Executive Magistrate/Notary.

First Class Special Executive Magistrate Notary

Surety – 1

(Private & Confidential)

DRAFT FORM TO BE SIGNED BY THE SURETY PROPOSED FOR
THE INDEMNITY BOND

1. Name in full :

2. Permanent Residential Address :

3. Age :

4. Place of employment, name of employer and the salary and other emoluments to be shown

separately.

OR

5. Details of immovable property owned (absolutely)
In your own name not as member of HUF)

Within municipal limits

a. Situation :

b. Valuation :

c. Annual rent realised :

(Please specify whether the immovable property consists of houses or mere lands.)

OR

6. a. Nature of value of Business :

(in your own name & not as partner)

b. Annual turnover :

c. Annual profits :

Date ——————

[Signature of the Surety]

(A Copy of Latest I.T. returns with PAN CARD)

Note: Reply if applicable, otherwise kindly write NOT APPLICABLE against the relevant column.

Surety – 2 

(Private & Confidential)

DRAFT FORM TO BE SIGNED BY THE SURETY PROPOSED FOR
THE INDEMNITY BOND

1. Name in full :

2. Permanent Residential Address :

3. Age :

4. Place of employment, name of employer and the salary and other emoluments to be shown

separately.

OR

5. Details of immovable property owned (absolutely)
In your own name not as member of HUF)

Within municipal limits

a. Situation :

b. Valuation :

c. Annual rent realised :

(Please specify whether the immovable property consists of houses or mere lands.)

OR

6. a. Nature of value of Business :

(in your own name & not as partner)

b. Annual turnover :

c. Annual profits :

Date ———————–

[Signature of the Surety]

(A Copy of Latest I.T. returns with PAN CARD)

Note: Reply if applicable, otherwise kindly write NOT APPLICABLE against the relevant column.

AFFIDAVIT

(To be executed on non-judicial stamp paper of Rs. 100/-)
(by the Registered Shareholder)

To:

………………………….

…………………………..

…………………………..

……………………………

I/We ___________________________________ S/o. _____________________________________________ aged

______________________year ____________________________ residing at ______________________  Solemnly affirm and declare as follows :

1. That I / We am / are the sole / joint holder(s) OF ________________ number of equity share(s) in ____________________ (name of the Company)

Folio no. No. of Shares Certificate no.
From To

2. That the above share(s) were acquired by me/us for valuable Consideration out of my /our own investment / funds against allotment in public issue / allotment in Right issue / Bonus issue or acquired from the market in the year(s)_______________ .

3. That I / We have not pledged the original certificate(s) by way of security or collateral or otherwise have not sold the above mentioned share(s) anytime to any person.

4. That the stop transfer instructions given by me / us are not on the grounds of the non-payment by my / our Broker /Sub-broker.

5. That I / We have genuinely lost / misplaced the above mentioned share(s).

6. That I / We am /are solely responsible for any future liabilities in respect of the above mentioned securities.

This affidavit is executed in favour of the Company on my / our own volition and is in the form as required by the Company / its agents forwarded to me / us vide its letter no. _______________ dated

VERIFICATION

I / We solemnly affirm that the statement contained in the above paragraphs are true to the best of my / our knowledge information and belief and that nothing material has been concealed from being disclosed.

Solemnly declared and affirmed on

Identification at ___________
On this __________ day of 20_.

Phone:
Fax No:

E-mail ID:

DEPONENTS

1. ___________________

2. ___________________

3. ___________________

A COPY OF LATEST I.T. RETURNS WITH PAN CARD COPY

Before the Executive Magistrate or Notary Public.

Author Bio

Qualification: CS
Company: MGF Developments Limited
Location: New Delhi, New Delhi, IN
Member Since: 17 May 2019 | Total Posts: 32

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2 Comments

  1. Akansha Sinha says:

    What if I am unable to get someone for surety column. What should I do in that case? Is there any other option or solution for this.

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