e-TENDER FOR REQUEST FOR PROPOSAL FOR SELECTION OF Practicing Company Secretaries/Firm of Practicing Company Secretaries for conducting Secretarial Audit of the Company for the year 2018-2019 of New India Assurance Company Limited.

THE NEW INDIA ASSURANCE COMPANY LIMITED
Regd. & Head Office: New India Assurance Bldg.,
87, M. G. Road, Fort, Mumbai – 400 001.

Tender Description e-TENDER FOR REQUEST FOR PROPOSAL FOR SELECTION OF Practicing Company Secretaries/Firm of Practicing Company Secretaries for conducting Secretarial Audit of the Company for the year 2018-2019.
Tender publishing date 29th October , 2018
Last date of Bid Submission 16th November , 2018 at 15.00 Hrs
Date and Time of Technical Bid Opening Tentative date of opening of the Technical bid is 20th November, 2018 at 3.00 p.m. The information regarding the exact date and time will also be published on our website.
Contact Details The Company Secretary & Compliance Officer, The New India Assurance Co. Ltd,

1st Floor, 87, M.G. Road, Fort, Mumbai- 400001

Telephone No. : 022-22708-263/219/239

E-mail E-mail d: cs.nia@newindia.co.in 

E-Procurement Portal: https://newindia.eproc.in

REQUEST FOR PROPOSAL
FOR APPOINTMENT OF SECRETARIAL AUDITOR
FOR FY 2018-19
TO MEET THE COMPLIANCE OF SECRETARIAL AUDIT
U/S 204 of THE COMPANIES ACT, 2013
FOR
THE NEW INDIA ASSURANCE COMPANY LTD.

ISSUED BY :

Smt. S.N. Rajeswari/Ms Jayashree Nair
General Manager / Company Secretary
1st Floor, 87 M G Road, New India Assurance Bldg.,
Fort, Mumbai 400 001

Date of issue : 29th October, 2018

DISCLAIMER

This Request for Proposal (RFP) document is not an agreement or offer by The New India Assurance Co. Ltd. (hereinafter to be referred as “NIACL” or “Company”) to the prospective Bidders or any other party. The purpose of this RFP is to provide interested parties with information to assist the formulation of their Bid.

The RFP and the information contained therein are to be used only for the intended purpose.

This document is meant for the exclusive purpose of Bidding as per the Specifications, Terms, Conditions and Scope indicated and shall not be transferred, reproduced or otherwise used for purposes other than for which it is specifically issued.

REQUEST FOR PROPOSAL (RFP)

Appointment of Secretarial Auditor

1. Letter of Invitation:

The New India Assurance Company invites applications from the Practicing Company Secretaries/Firm of Practicing Company Secretaries based in Mumbai and having a minimum experience of 20 years in providing advisory/attestation/certification services to public companies (both listed and unlisted) on corporate matters and who have conducted Secretarial Audit of large Stock Exchange listed Public limited companies, banks, public sector insurance companies, for conducting Secretarial Audit of the Company for the year 2018-2019.

The Firm should not have been prohibited/debarred/blacklisted by any regulating Authority/Agency including IRDA, RBI, SEBI, ICAI, ICSI, C&AG, PSU.

The Audit is to be conducted to comply with the requirements mentioned in Section 204 of The Companies Act 2013 read with Rule 9 of The Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014 as amended (Annexure I)

The Scope of Audit is as per Annexure II The Firm should submit its report in proper format of Secretarial Audit Report as prescribed in Rule 9 of The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 as per Annexure III.

Information to Company Secretaries/Firm of Company Secretaries regarding:

A. Timeline

S.no. Event Schedule Date/Time
1. Date of issue of RFP (e-tender) 29th October , 2018
2. Last date of bid submission 16th November, 2018 by 15.00 hours (3.00 p.m.)
3 Opening of Technical Bid 20th November, 2018 at 3.00 p.m.
4. Opening of Financial (Price) Bid of Qualified Bidders To be announced after the opening of the Technical Bid. The details will also be published on the website of the Company.

CONTENTS

1. Letter of Invitation.

2. Information to Company Secretaries /Firm of Company Secretaries regarding :

A. Timeline

B. Terms and Conditions – General

C. Terms and Conditions – Post Selection of the successful bidder D.Procedure for submission of proposal.

3. Bid evaluation criteria and selection procedure.

4. Technical and financial proposal and their standard formats.

Annexure I : Section 204 of The Companies Act 2013

Annexure II : Scope of the Audit Work.

Annexure III: Format for submission of Secretarial Audit Report.

Annexure IV: Declaration format.

Annexure V: Format for Technical Bid.

Annexure VI : Format for Financial Bid.

Annexure VII: Agreement (Draft)

Annexure – IX : Special Instructions to bidders for e-tendering.

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