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Statutory Registers to be maintained under Companies Act, 2013

The Companies Act, 2013 and the rules made there under lays down that every Company incorporated under the Act has to maintain Statutory Registers.

The Companies Act, 2013 (the Act) and the rules made there under (“the Rules”) lays down that every Company incorporated under the Act has to maintain Statutory Registers (“the Registers”).

The Registers need to maintained and updated eventually and should be kept at the Registered Office of the Company. Some of the Registers are required to be kept open for inspection by Directors, Members, Creditors and by other persons. A Company is required to provide the extracts from the Registers, if demanded by Directors, Members, Creditors and by other persons on payment of specified fees.

List of Registers to be maintained by the Company

Sr. No. Relevant Section & Rules Register
1. Section 88 (1) and Rule 3 (1) of the Companies (Management and Administration) Rules, 2014 MGT-1: Register of Members
2. Section 88 (1) and Rule 4 of the Companies (Management and Administration) Rules, 2014 MGT-2: Register of Debenture holders
3. Section 88 (2) and Rule 6 of the Companies (Management and Administration) Rules, 2014 Index of Members
4. Section 88 (2) Index of Debenture Holders
5. Section 88(3) Register and Index of Beneficial Owner
6. Section 88(4) and Rule 7 of the Companies (Management and Administration) Rules, 2014 MGT-3: Foreign Register of Members, Debenture holders, other security holders or beneficial owners residing outside India
7. Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014 Form SH-2: Register of Renewed and Duplicate Share Certificate
8. Section 54 and Rule 8 (14) of the Companies (Share Capital and Debentures) Rules, 2014 Form SH-3: Register of Sweat Equity Shares
9. Section 62 and Rule 12 (10) Form SH-6: Register of Employee Stock Options
10. Section 68 and Rule 17 (12) of the Companies (Share Capital and Debentures) Rules, 2014 Form   SH-10: Register of Shares or Securities Bought Back
11. Section 170(1) and Rule 17 of the Companies (Appointment and Qualification of Directors) Rules, 2014 Register of Directors and KMPs
12. Section 73 and Rule 14 of the Companies (Acceptance of Deposits) Rules, 2014 Register of Deposits
13. Section 85 and Rule 7 of the Companies (Registration of Charges) Rules, 2014 Form CH-7: Register of Charges
14. Section 186 and Rule 12 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-2: Register of Loans/Guarantee/Security and Acquisition by Company
15. Section 187 and Rule 14 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-3: Register of Investments not held in its own name
16. Section 189 and Rule 16 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-4: Register of Contracts or Arrangements in which Directors are interested

Other Important Books and Registers

  • Minutes Book
    • Board Meeting Minutes Book
    • General Meeting Minutes Book (i.e. AGM, EGM, Postal Ballot, Creditors Meetings, Debenture holders Meetings)
  • Books of Accounts/Financial Statements
  • Register of Directors Attendance at Board/Committee Meetings.

Parth Sharma

Sharma Financial Services

+91 8080 75927; +91 99690 07526

sharmafinancialserices@gmail.com

Disclaimer: The article has been prepared considering the relevant provisions of the Companies Act, 2013 and the rules made thereunder. The contents of the article are personal views of the author and the readers are requested to cross-check the provisions before acting upon the same. The author is not responsible for any damages or penalties caused.

Categories: Company Law

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