Article contains Checklist for Annual Compliances of Private Limited Company which includes First Board Meeting, Subsequent Board Meeting, First Annual General Meeting, Subsequent Annual General Meeting, Disclosures of Interest by Directors/Declaration, Appointment of First Auditor, Appointment of Subsequent Auditor, Filing of form ADT-1, Filing of Financial Statements i.e. form AOC-4, Filing of Annual Return i.e. form MGT-7, Statutory Audit of Accounts, Filing of Income Tax Return of Company, Maintenance of Statutory Registers, Minutes books and records, Proof of circulation of Notice, Draft and Signed Minutes, Directors KYC, E-Form MSME-I and E-Form DPT-3.
| S. No. | Particulars | Due Dates/Status |
| 1. | First Board Meeting | Holding of first Board Meeting of Directors within 30 days of incorporation of Company |
| 2. | Subsequent Board Meeting | Holding of minimum four Board meetings in a calendar year and not more than 120 days gap should be there between two meetings
For Small Company, minimum two meetings in each half of calendar year with minimum gap of 90 days |
| 3. | First Annual General Meeting | Within a period of Nine months from the date of closing of the first financial year of the Company |
| 4. | Subsequent Annual General Meeting | Within a period of six months from the date of closing of financial year
Not more than fifteen months shall elapse between the date of one annual general meeting of a company and that of the next; |
| 5. | Disclosures of Interest by Directors/Declaration | Every Director shall in the first Board meeting of the Board in every financial year disclosure his interest in form MBP-1 and declaration in form DIR-8 |
| 6. | Appointment of First Auditor | Appointment of first auditor in Board meeting within 30 days of incorporation |
| 7. | Appointment of Subsequent Auditor | Will be appointed for 5 years in AGM
Within 15 days from the date of appointment in Annual General Meeting |
| 8. | Filing of form ADT-1 | Within 15 days from the date of appointment of Auditor |
| 9. | Filing of Financial Statements i.e. form AOC-4 | Within thirty days of Annual General Meeting |
| 10. | Filing of Annual Return i.e. form MGT-7 | Within sixty days of Annual General Meeting |
| 11. | Statutory Audit of Accounts | By a Chartered Accountant |
| 12. | Filing of Income Tax Return of Company | 30th of September every year |
| 13. | Maintenance of Statutory Registers, Minutes books and records | All the Companies are advised to maintain few statutory registers in the prescribed format such as register of members, register of charges, register of directors and KMP, register of loan and guarantee etc.
Minutes of Board meeting and general meeting, Attendance Register, Books of Accounts etc. are to be maintained |
| 14. | Proof of circulation of Notice, Draft and Signed Minutes | Should be maintained for a period of three years from the date of meeting |
| 15. | Directors KYC* | 30th of September |
| 16. | E-Form MSME-I | Every Company having outstanding payments dues to micro and small enterprises and in case the payment of the same is pending beyond 45 days, then the Company has to furnish details as per the following timeline:
For April to September by 31st October For October to March by 30th April |
| 17. | E-Form DPT-3* | All the Company having any outstanding loan/amount as on 31st March of every financial year has to furnish details and bifurcation of such outstanding amount irrespective of the fact whether such amount is falling under the definition of deposit or not by 30th June |
*The Compliance due dates provided above in respect of form DPT-3 and Directors KYC are based on the last year due dates and notifications/circular issued by Hon’ble Ministry of Corporate Affairs.
Rest some modifications in dates can be there in upcoming future on the discretion of MCA
Disclaimer: The Author does not in any way take responsibility & guarantee towards the 100% accuracy of the information provided in this article. The Author has tried to prepare the article based on the relevant information available & is a mere opinion of author. Other views are most welcome for the suggestions or improvements to be done in the article.
The author is a Company Secretary in practice & for any query/suggestion can be reached at +91-8826108009 or Email at cs.[email protected]
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INC-20A within 180 days of Incorporation for declaration by directors that, Subscribers TO MOA has paid Agreed value/subscription money {If Ltd By Shares}
INC-22 Verification of Regd office within 30 days of INC-11, If company provide only correspondence address