Notice inviting Expression of Interest for physical verification of Fixed Assets located at various units of the Institute of Chartered Accountants of India
[Announcement No. EOI/FA/Audit/2017-18 Dated 25/05/2017]


Applications are hereby invited from eligible Chartered Accountants firms for physical verification of fixed assets located at various units i.e. Branches, Decentralized Offices, Regional Councils, Center of Excellence and Head Office (List attached as Annexure– A) of the Institute of Chartered Accountants of India

A. Eligibility Criteria:

1. The Chartered Accountants Firms having experience in physical verification, codification of Fixed Assets and reconciliation with accounting records are eligible to apply.

2. Basic conditions:

S. No. Particulars Basic Conditions
1 Head Office, Regional
Councils and Regional Offices
• The firm with a minimum of 3 partners of which at least 1 partner should be FCA.
2 Branches, Decentralized
Offices, Centers of Excellence
• Either proprietorship or partnership. At least one partner or proprietor of the firm should be FCA.

3. The firm should have a minimum staff strength of five including articled assistants

4. The firm should have PAN, UCN and CAG empanelment. The firm having service tax registration will have added advantage.

5. Disqualifications: The Chartered Accountants Firms shall not be eligible to apply if:

i. The Chartered Accountants Firm or any of its partners has been declared guilty of any professional and/or other misconduct under the provisions of the Chartered Accountants Act, 1949 during the current year and immediate past five years

ii. The firm or any of its partners have any pecuniary or other interest in the ICAI such as faculty, examiner, observer etc.

iii. The partners of the firm or their relatives is/ was a member of Central Council/ Regional Council Branch Managing Committee of ICAI during the current year and immediate past five years

iv. That the word relative will have the same meaning as defined in Income Tax Act, 1961.

The Chartered Accountants Firm while expressing their interest shall be required to submit a declaration that they do not suffer from any of the above disqualifications and the details furnished in this regard are true and correct. Any incorrect information furnished will be dealt with seriously.

B. Scope of Work:

1. To compile a comprehensive Fixed Assets Register, as per the defined format, so that the assets can be identified from register itself at any point of time.

2. To carry out detailed physical verification of Fixed Assets and codification of the same.

3. To prepare a reconciliation report between the physical fixed assets, Fixed Assets Register and accounting records and recommend action.

4. Discrepancy resolution and to suggest the final rectification in the accounting records, if any.

5. To check whether the assets are reasonably and adequately insured from any loss.

6. To check that transfer/ disposal of any old assets is properly accounted for.

7. A separate report on impairment of assets, if any, reasons thereof and recommended action.

8. Physical verification shall also include possession of assets and verification of title deeds of Land & Buildings and assets under construction.

9. Final Fixed Assets Register shall be submitted after approval and signing of Chairman and Officer in charge of concerned unit of ICAI.

10. Last date of submission of report by auditors latest by 10/06/2017 and last date of submission of consolidated data of concerned region shall be 12/06/2017.

Three audit firms in each region which shall complete the assignment upto the satisfaction of Audit Committee and submit report at earliest date, shall receive appreciation letter.

C. Payment Terms:

1. The payment for the said assignment shall be as follows, which shall be exclusive of Service tax. No TA/DA shall be paid in addition of fees assigned.

a Branches having membership strength upto500 – Rs.15,000/-

b. Branches having membership strength 501 to 1000 – Rs.20,000/-

c. Branches having membership strength more than 1000 – Rs.25,000/-

d. Centre of Excellence- Hyderabad, DCO including Branches located at DCO – Rs. 40,000/-

e. Regional Councils including Regional Offices – Rs.40,000/-. The consolidation of Fixed Assets Register of various units shall be done by the firm appointed for regional office and shall get additional Rs. 10,000/- for the same.

f. Head Office including offices at I. P. Marg; New Delhi, Vishwas Nagar, Delhi; Sector –62, Noida and two offices at Sector –1, Noida – Rs. 1,00,000/-

The fees of auditors are subject to reduction in case of delay in submission of report without sufficient reasons, which will be 10% reduction per day subject to maximum of 50 % reduction.

D. Other Terms & Conditions:

1. Interested firm of Chartered Accountants who meet the pre-qualification criteria may furnish their Expression of Interest at the following link

https://forms.office.com/Pages/ResponsePage.aspx?id=DOHFOzhjoU6NJ-O1tggEOlI6W6k-fbNKj67zDZTE2TRUQlo4QUM2MjJNR1FVNkFPMEdYUldSVERLSy4u

2. There shall be no fee for the application.

3. The application for the said assignment shall be accepted only through the above linkand the that should be submitted latest by 02/06/2017 up to 1600 hours

4. Queries,if any,in this regard may be sent to auditPicai.in. Any communication other than email will not be entertained. The last date for receipt of queries regarding submission of expression of interest is 31/05/2017 up to 1600 hours

5. Any amendment / corrigendum / clarification to the E01 will be posted on the website of the Institute of Chartered Accountants of India, i.e. www.icai.ora.

6. The ICAI shall not be liable for non receipt/Lake receipt of any of the EOls.

7. The ICAI reserves the right to reject any of the applications or whole process without assigning any reason at any time and could call for any other details or additional information from any of the firms/members at its own discretion.Non submission of details sought for will render the firm ineligible for the assignment. In this regard, the decision of ICAI shall be final and binding on all the applicants

8. The decision of the Audit Committee of ICAI shall be final as regards to the criteria to finalize the firm out of the applications so received.

9. Incomplete applications shall be summarily rejected.

10. The engagement of the auditor shall terminate on acceptance of the final Fixed Assets Register and Physical Verification Report by ICAI. However, ICAI may terminate the engagement of the Auditor, at any time, without assigning any reason. In such cases, the firm shall not be eligible for any remuneration.

11. In case of any dispute or difference arising out of or in connection with any of the terms and condition to this Notice / Engagement, in the first instance, the parties shall try to resolve the same by mutual consultation, failing which the same shall be referred to the sole arbitrator to be appointed mutually by the parties. The Arbitration and Conciliation Act, 1996 and any statutory modification or re-enactment thereof, shall apply to these arbitration proceedings. Arbitration proceedings shall be held at Delhi and the language of the arbitration proceeding shall be in English. The arbitral award shall be final and binding upon both the parties. All arbitralaward shall be in writing and shall state the reason therefore.

12. Subject to the arbitration clause as mentioned above, the Courts at Delhi/New Delhi shall have the exclusive jurisdiction to try any suit in the matter.

Annexure – A – Name of the units for which application is solicited

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