Key points related to Physical verification of Registered Office of company

Key points in relation to the Physical verification of the Registered Office of the company as per the notification dated 18th August, 2022

1) The Registrar shall visit at the address of the registered office of the company.

2) Physical verification in presence of two independent witness of the locality in which the said registered office is situated.

3) The Registrar may seek assistance of the local Police, if required.

4) For the purposes of physical verification Registrar shall carry the documents as filed on MCA 21 in support of the address of the registered office of the company-Company should have copies of supporting documents of such address, if rented property then rent agreement/lease deed, utility bills and NOC from landlord etc. or if owned then property papers, rent agreement/lease deed and NOC from landlord etc.

5) The Registrar shall take a photograph of the registered office of the company.

6) Physical verification report shall be prepared in the following format:

a) Name and CIN of the company

b) Latest address of the registered office of the company as per MCA 21 record

c) Date of authorization letter issued by the Registrar of Companies

d) Name of the Registrar of Companies

e) Date and Time of visit for physical verification of the registered office

f) Location details along with Landmark

g) Details of the person available, if any at the time of the visit:-

 i. Name

 ii. Father’s Name

 iii. Residential address

 iv. Relationship with the company, if applicable

h) Remarks if any

i) Documents attached:-

 i. Copy of the agreement/ownership/rent agreement/No Objection Certificate of the registered office of the company from owner/ tenant/ lessor

 ii. Photograph of the registered office

 iii. Self-Attested ID-Card of the person available, if any

 iv. Any other document(s)

7) Where the registered office of the company is found to be not capable of receiving and acknowledging all communications and notices, the Registrar shall send a notice to the company and all the directors of the company, of his intention to remove the name of the company from the register of companies and requesting them to send their representations along with copies of relevant documents, if any, within a period of thirty days from the date of the notice before taking further actions in accordance with the provisions of section 248 of the Act.