CBDT has made it mandatory for TDS deductors to issue PART A of from No. 16 for TDS deduction made on or After 01.04.2012 to by generating it through TRACES Portal and after duly authenticating and verifying it.
Part B (Annexure)’ of Form No. 16 shall be prepared by the deductor manually and issued to the deductee after due authentication and verification alongwith the Part A of the Form No. 16 stated above.
The above changes in Form 16 issue procedure are been notified vide CBDT CIRCULAR NO. 4/2013 [F.NO.275/34/2011-IT(B)], DATED 17-4-2013.
Procedure to Download Form 16 Part A can be download from the following Link :-
FAQ on online generation of Form 16 / 16A
What is Form 16 / 16A?
It is the certificate of deduction of tax at source by any person in accordance with Chapter XVII-B of IT Act.
Form 16 is issued on deduction of tax by the employer on behalf of the employee under section 192 of IT Act, 1961.
Form 16A is issued if the deduction of tax is under any other provision of Chapter XVII-B of IT Act.
These certificates provide details of TDS / TCS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.
Is there any format for these certificates?
Form 16 / 16A are issued as per the provisions of Rule 31(1).
How are these forms generated?
These forms shall be generated by TDS CPC on processing the quarterly TDS / TCS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.
What is the due date for the issue of these certificates?
|Sr. No.||Form||Periodicity||Due Date|
|1||16||Annual||By 31st day of May of the financial year immediately following the financial year in which the income was paid and tax deducted|
|2||16A||Quarterly||Within fifteen days from the due date for furnishing the statement of tax deducted at source under rule 31A|
Can I make any changes in the certificate generated by TDS CPC?
The certificates shall be generated in PDF format, therefore they are not editable. Deductor is thereby not permitted to make changes these certificates. If any error is identified in the certificate, deductor will have to file a correction statement for the same.
How can I request for Form 16 / 16A?
Login to TRACES as deductor and submit download request for Form 16 / 16A under ‘Downloads’ tab. File will be available under ‘Requested Downloads’ in ‘Downloads’ tab.
Text file will be provided containing details of all requested PANs. User must convert this text file to PDF using ‘TRACES PDF Generation Utility’. This utility will convert the text file into individual PDFs for each PAN. Deductor can also opt to digitally sign the PDFs while converting.
What is the password for opening Form 16 / 16A text file?
The password for opening Form 16 / 16A will be your TAN in capital letters, i.e., AAAA11111A.
How can I edit details of Authorised Person in Form 16 / 16A?
Details of Authorised Person can be changed by accessing ‘Profile’ in TRACES.
What are the different dates available on Form 16 / 16A?
Date of processing will appear on the top and date of generation of Form 16 / 16A will appear at the bottom of Form 16 /16A.
How can I edit address details of Deductor on Form 16 / 16A?
Address details can be changed by accessing ‘Profile’ in TRACES.
Can I edit address details of Tax Payer (Deductee) on Form 16 / 16A?
No. It cannot be changed on TRACES.
What is meant by ‘Status of Booking’ on Form 16 / 16A?
- U – Unmatched
- P – Provisional
- F – Final
- O – Overbooked
The details available are as below:
- Name / address / TAN of Deductor
- Name / address / PAN of Tax Payer
- Certificate Number
- Summary of payment made by deductor
- Summary of tax deducted at source in respect of tax payer
- Details of tax deducted and deposited in Central Government account through challan / Book Adjustment (in case of Government deductor)
- Details of tax deducted and deposited in Central Government account through challan (in case of Non-Government deductor)
What can I do if I am unable to get the TDS certificate (Form 16 / 16A)?
It is the duty of every person deducting tax to issue a TDS certificate. In spite of your request, if you are denied the certificate then there is a chance that the tax deducted has not been deposited by the deductor to the government account. Please inform the department (PRO or TDS section) which will then do the needful.
I have not received TDS certificate from my employer. Can I claim TDS deducted from my salary?
Yes. The claim can be made in your return. Department, however, will raise a demand which will not be enforced on you but on your employer.
If the employer does not deduct tax and employee also does not pay his due tax, who will be held responsible for tax payment?
The ultimate responsibility to pay tax rests on the person who has earned income. If the employee deposits such tax then the employer will be liable for interest and penalty for failure to deduct tax.
Form 16 is a certificate of TDS and in your case it will not apply. However your employer must issue a salary statement.