• Apr
  • 23
  • 2013

How to Download Form 16 Part A from TDSCPC website

Posted In Income Tax | | 15 Comments » Print Friendly and PDF

CBDT has made it mandatory for TDS deductors to issue PART A of from No. 16 for TDS deduction made on or After 01.04.2012 to by generating it through TRACES Portal and after duly authenticating and verifying it.

Part B (Annexure)’ of Form No. 16 shall be prepared by the deductor manually and issued to the deductee after due authentication and verification alongwith the Part A of the Form No. 16 stated above.

The above changes in Form 16 issue procedure are been notified vide CBDT CIRCULAR NO. 4/2013 [F.NO.275/34/2011-IT(B)], DATED 17-4-2013.

Procedure to Download Form 16 Part A can be download from the following Link :-

e-Tutorial on how to Download Form 16 (PDF)

————-

FAQ on online generation of Form 16 / 16A

What is Form 16 / 16A?

It is the certificate of deduction of tax at source by any person in accordance with Chapter XVII-B of IT Act.

Form 16 is issued on deduction of tax by the employer on behalf of the employee under section 192 of IT Act, 1961.

Form 16A is issued if the deduction of tax is under any other provision of Chapter XVII-B of IT Act.

These certificates provide details of TDS / TCS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.

Is there any format for these certificates?

Form 16 / 16A are issued as per the provisions of Rule 31(1).

How are these forms generated?

These forms shall be generated by TDS CPC on processing the quarterly TDS / TCS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.

What is the due date for the issue of these certificates?

Sr. No. Form Periodicity Due Date
1 16 Annual By 31st day of May of the financial year immediately following the financial year in which the income was paid and tax deducted
2 16A Quarterly Within fifteen days from the due date for furnishing the statement of tax deducted at source under rule 31A

Can I make any changes in the certificate generated by TDS CPC?

The certificates shall be generated in PDF format, therefore they are not editable. Deductor is thereby not permitted to make changes these certificates. If any error is identified in the certificate, deductor will have to file a correction statement for the same.

How can I request for Form 16 / 16A?

Login to TRACES as deductor and submit download request for Form 16 / 16A under ‘Downloads’ tab. File will be available under ‘Requested Downloads’ in ‘Downloads’ tab.

Text file will be provided containing details of all requested PANs. User must convert this text file to PDF using ‘TRACES PDF Generation Utility’. This utility will convert the text file into individual PDFs for each PAN. Deductor can also opt to digitally sign the PDFs while converting.

What is the password for opening Form 16 / 16A text file?

The password for opening Form 16 / 16A will be your TAN in capital letters, i.e., AAAA11111A.

How can I edit details of Authorised Person in Form 16 / 16A?

Details of Authorised Person can be changed by accessing ‘Profile’ in TRACES.

What are the different dates available on Form 16 / 16A?

Date of processing will appear on the top and date of generation of Form 16 / 16A will appear at the bottom of Form 16 /16A.

How can I edit address details of Deductor on Form 16 / 16A?

Address details can be changed by accessing ‘Profile’ in TRACES.

Can I edit address details of Tax Payer (Deductee) on Form 16 / 16A?

No. It cannot be changed on TRACES.

What is meant by ‘Status of Booking’ on Form 16 / 16A?

  • U – Unmatched
  • P – Provisional
  • F – Final
  • O – Overbooked

What are the details available in TDS certificate (Form 16 / 16A)?

The details available are as below:

  • Name / address / TAN of Deductor
  • Name / address / PAN of Tax Payer
  • Certificate Number
  • Summary of payment made by deductor
  • Summary of tax deducted at source in respect of tax payer
  • Details of tax deducted and deposited in Central Government account through challan / Book Adjustment (in case of Government deductor)
  • Details of tax deducted and deposited in Central Government account through challan (in case of Non-Government deductor)

What can I do if I am unable to get the TDS certificate (Form 16 / 16A)?

It is the duty of every person deducting tax to issue a TDS certificate. In spite of your request, if you are denied the certificate then there is a chance that the tax deducted has not been deposited by the deductor to the government account. Please inform the department (PRO or TDS section) which will then do the needful.

I have not received TDS certificate from my employer. Can I claim TDS deducted from my salary?

Yes. The claim can be made in your return. Department, however, will raise a demand which will not be enforced on you but on your employer.

If the employer does not deduct tax and employee also does not pay his due tax, who will be held responsible for tax payment?

The ultimate responsibility to pay tax rests on the person who has earned income. If the employee deposits such tax then the employer will be liable for interest and penalty for failure to deduct tax.


15 Responses to “How to Download Form 16 Part A from TDSCPC website”

  1. sudarshana says:

    Form 16 is generally for the previous year, i.e. after the financial year is over. For the current year you can always download the form 26AS either from incometaxefiling.gov.in site or online banking site of your bank after logging in with your username and password. Being a govt servant he will not have any difficulty to get his form 16. Of course not for current year now itself!

  2. Gerald says:

    My father going to get a car…He do no the procedures whether how to get the form 16….He is a police officer…So anyone know how to get the form 16..Send the mail to me…..jerythrottlerz9695@gmail.com

  3. s sudarshana says:

    Pl see the e-tutorial as how to download the form 16 of previous years.

  4. Priyanka says:

    Hi,

    I am a taxpayer and I need my Form 16 for previous three years. Can I download them from TRACES website? I was in India at the time tax was deducted but currently I am in US. When I tried to register on TRACES website, it takes me to NRI site. I was able to register successfully but when I log into TRACES site, I don’t see any Form 16 in Downloads section. It only has one option “Requested Downloads”. How can I get my Form 16?

    Thanks in Advance!

  5. ravindra singh rathore says:

    sir i m working in an educational org. where in the f.y 2013-14 the organisation deduct the tax from the salary of the employees but the same is deposited in bank through the PAN of individual employee not by the TAN of the university now every one demanding a form 16 …. plz sir suggest me what to do..

  6. ankush kirve says:

    form 16 requierd.

  7. Karthikn raju says:

    I have a doubt regarding form 16.
    My uncle works as a teacher in a School…
    His employer is not giving Form 16 to employees..
    He says he cant give Form 16 due to internal dispute between them…
    In this case what the employees can do for getting form 16 from employeer ?
    is that they can give any complaint on employeer ?

  8. Dhirendra Singh says:

    TDSCPC website is never available. It is always down due to technical reasons. Wish these chaps would show an iota of professionalism which sadly lacks with Infosys who, I understand, have been given the responsibility of maintaining it. NSDL was way better then the new setup which is already on the verge of collapse.

  9. CA.Saibaburao Nanduri says:

    Dear Sir,
    Chethan R J aptly pointed out that TRACES almost failed in updating the correction statements. Some times original data is not available with the deductors due to virus in computer or some other valid reason. Then TRACES is not giving the file even on special request from the deductor. We were really happy with NSDL. They used to update the file with in 48 hours. I wrote only three or four mails in a year to NSDL. Now every day I am sending 3 or 4 mails to TRACES. Still they are not responding. The authorities at the helm of the affairs in TRACES must take appropriate steps to make the TRACES user friendly.

  10. Karthikeyan R says:

    Dear Sir
    The FAQ given is issued by CBDT or THe Tax Guru team? Anyway it is very useful.

  11. Chethan R J says:

    many Correction Statements filed since November 2012 on wards are still not processed. PAN changes or corrections are not getting corrected file in November 2012 on wards. No response form TRACES on this issue in spite of many calls and mails.

    When it was under NSDL system was EXTREMELY good and they were responsive.

    Completely agree with N D Shreenivaas

  12. HARSHDRAI says:

    TDS is tedious but may be friendly by way of introducing TDS CHALLAN-CUM-FORM NO.16A. No need to download. That central govt. should design TDS CHALLAN-CUM-FORM NO 16A for 194A etc.,as per proposed sec.194LAA, to avoid many problem.That only five information i.e. Name & add. & PAN of the payee,amount dt & nature of payment,shall be filed by the deductor in the challan. This challan is very usefull to the Income-tax Department as well as the deductor.That all the information required for 26Q are already appeared in the Challan hence there is no requirement of filling Form No 26Q & preperation of Form No 27A.No separate issue of Form No 16A by TDS deductor by downloading the Form No 16A from NSDL’s website, as all the details are available in TDS CHALLAN-CUM-FORM NO. 16A. No unmatched,no difficulties in respect of getting credit of TDS. If above TDS CHALLAN-CUM-FORM NO. 16A is introduce,deducdtor,deductee & Income-tax department will be HAPPY.

  13. dattatreyahg says:

    As a deductee, can I view my form 16/16A/26AS? And HOW?

  14. Shreenivaas N D says:

    Dear Sirs/Madame
    ITD is bringing out many of the activities online. Whereas many of TDS statements in Original or correction are not getting processed and PAN holders are not getting credit in FORM 26AS. Can anything be done for this? many Correction Statements filed since November 2012 on wards are still not processed. PAN changes or corrections are not getting corrected file in November 2012 on wards. No response form TRACES on this issue in spite of many calls and mails.

    When it was under NSDL system was EXTREMELY good and they were responsive

    N D Shreenivaas

  15. Shirish says:

    Very useful information. I request you to kindly post similar article about form 26AS. Since nov-12, NSDL TIN website does not show form 26AS, many are finding it difficult to get consolidated information about TDS for the financial year.

Leave a Reply