This Article contains Checklist for work to be done by a Company after its Annual General Meeting (AGM). The Same includes Filing of Annual ROC Forms i.e. ADT- 1, Form AOC 4, MGT-7, MGT-14, Compliance with SEBI Regulations, Compliance with Law related to dividend deceleration, Preparation of Minutes and submission of same with SEBI etc.
Relevant Section ACTIVITIESPeriodY/ N
AFTER AGM
FORMS TO BE SUBMITTED
Section 139(1) of Companies Act, 2013Filing of Form ADT- 1 (ratification of appointment of auditors)Within 15 days of AGM
Section 137 of Companies Act, 2013Filing form AOC 4 XBRL: Chapter 9B Rule 3

Applicability: As per Companies (Accounts) Rules, 2014, if applicable.

Within 30 days of AGM

 

Section 137 of Companies Act, 2013Filing form AOC 4 Non XBRL

 

Within 30 days of AGM
Section 92 of Companies Act, 2013 and Rule 11 and 12(2) of Companies (Management and Administration) Rules, 2014Filing Form MGT 7 (Annual Return)

Such Annual Return shall be signed by a Director and Company Secretary of the Company and the same should be certified by a Company Secretary in Practice in Form No. MGT-8.

Within 60 days of AGM
Section 117(1) and (3)(a) of 2013 ActFiling Form MGT 14 ( if any Special Resolution is passed at AGM)Within 30 days of AGM
Section 118 of Companies Act, 2013AGM Minutes to be finalised and given for review( circulate internally within 15 days of AGM)Within 30 days of AGM
SEBI LODR REGULATIONS, 2015
Schedule III, Part A, Para A (13) of Securities Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015Forward copy of proceedings of Annual General Meeting hours to the concerned stock exchange(s).Within Twenty Four (24) Hours of of conclusion of the AGM
Regulation 44(3) of Securities Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015Submit to the concerned stock exchange(s) details regarding the voting results in the specified format within forty eight (48) hours of conclusion of the Annual General Meeting.within forty eight (48) hours of conclusion of the AGM
Rule 20(4)(xvi) of the Companies (Management and Administration) Rules, 2014Place on the website of the Company, if any, the results declared along with the report of the scrutinizer and on the website of the agency immediately after the result is declared by the Chairman. Also forward the results to the concerned stock exchanges(s) simultaneously.
Inform to the directors regarding their appointment/reappointment by the shareholders in the Annual General Meeting.
Section 170 & Rule 17 of the Companies (Appointment and Qualification of Directors) Rules, 2014Entries to be made in register of Directors and Key Managerial Personnel and their shareholding
Section 139(1) of the Companies Act, 2013Intimation to the Statutory Auditors about their appointment/reappointment.
Section 139(1) & Rule 4 of the Companies Audit and Auditors) Rules, 2014File notice of appointment of auditor in Form ADT-1 with the Registrarwithin 15 days of the date of Annual General Meeting
DIVIDEND DECLEARED,IF ANY
Section 123(4) of the Companies Act, 2013Deposit the requisite amount of dividend in a scheduled bank in a separate bank account opened for the purposewithin 5 days of declaration of such dividend i.e. the date of Annual general Meeting.
SEC 15-0 OF INCOME TAX ACT,1961Deposit Tax On Dividendwithin 14 days from AGM
Section 127 of the Companies Act, 2013Dividend must be paid or warrants must be dispatched.within 30 days from the date of declaration.
Section 124(1) of the Companies Act, 2013Deposit unclaimed/unpaid dividend in a special account opened in a scheduled bank titled as “Unpaid Dividend Account………….”within 7 days from the date of expiry of thirty (30) days of the date of Annual General Meeting.
Section 124(2) of the Companies Act, 2013Prepare a statement containing the names, last known addresses and unpaid dividend to be paid to each such person and place it on the website of the Company, if any and also any other website approved by the Central Government.within a period of 90 days of making the transfer to Unpaid Dividend Account a
MINUTES
Section 118(1) of the Companies Act, 2013 & Rule 25(1)(b)(i) of the Companies (Management and Administration) Rules, 2014Enter minutes of proceedings of Annual General Meeting in the books maintained for that purpose along with the date of such entry.within 30 days of the conclusion of the Annual General Meeting
Comments Of Directors On Draft MinutesWithin 15 Days Of Conclusion Of AGM
Signing Of Final Minutes By ChairmanWithin 30 Days Of Conclusion Of AGM
Copy Of Signed Minutes Certified By Company SecretaryCirculate Within 15 Days After These Are Signed
Copies Of Minutes To Stock ExchangesWithin 30 Days Of AGM

IMPORTANT NOTE – ( Sec 124 of the Act has not yet enforced and therefore provisions of Sec 205 of the Companies Act, 1956 shall be applicable in relation to declaration and payment of dividend.)
———————-
Subhankar Das
M.Com,CS Qualified
Management Trainee In Oriental Carbon And Chemicals Limited
Phone Number-08876076461
Email Id-Subhankardas33@Gmail.Com

Posted Under

Category : Company Law (2996)
Type : Articles (10799)
Tags : Companies Act (1523) Companies Act 2013 (1277)
  • kushal jain

    i think section 121 also needs to be checked for this checklist

  • Amit Mishra

    Do we need to file form ADT-1 every year??